Operations Manager

Verneek•New York, NY

About The Position

Verneek is seeking a full-time Operations Manager to support its growing AI startup and ensure smooth day-to-day operations. The role is responsible for keeping the office organized, functional, and welcoming while independently managing administrative tasks, vendors, office logistics, events, and other operational needs. The Operations Manager will also support executive leadership and the team, and contribute to shaping the company’s culture.

Requirements

At least 3 years of experience in an operations, office management, administrative, personal assistance, event management, or similar role.
Experience managing large corporate offices and complex operations, including event planning and broader operational responsibilities.
Exceptional organizational and time management skills, including the ability to prioritize independently and meet deadlines.
Excellent verbal and written communication skills.
Proficiency in Google Suite, including Docs, Sheets, and Slides.
Familiarity with basic accounting software.
Demonstrated ability to manage a budget and handle vendor negotiations.
Ability to provide flexibility to support company events and operational needs beyond regular working hours.

Nice To Haves

Retail experience is highly valued, particularly as a Store Manager, Sales Manager, or in a similar retail store role.
Experience working in a dynamic, fast-paced environment.
Experience working in a retail environment.

Responsibilities

Serve as the primary contact for office vendors and service providers, including landlords, utilities, catering, and cleaning.
Process and track office-related invoices and expenses, manage the office budget, and use basic accounting software such as QuickBooks or similar.
Negotiate and manage vendor contracts to ensure cost-effectiveness.
Manage office supplies inventory and keep supplies stocked and organized.
Oversee office equipment maintenance and coordinate repairs or servicing.
Manage incoming and outgoing mail, packages, and deliveries.
Keep the physical office clean, tidy, and presentable, coordinating with cleaning services.
Manage office logistics and address day-to-day operational needs.
Coordinate and schedule personal and company errands for the executive leadership team.
Assist with onboarding and off-boarding administrative tasks, such as key card access and desk setup.
Coordinate and schedule company meetings, internal events, and luncheons.
Manage end-to-end logistics for internal and external company events, including planning, execution, and post-event review.
Maintain office security protocols and manage access, including keys and badge systems.
Ensure basic workplace safety standards are met, including fire safety and first aid kit readiness.
Support the team and contribute to shaping the company’s culture.