Operations Manager

InProduction•Hauppauge, NY

2d•$80,000 - $85,000•Onsite

About The Position

InProduction is a provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Operations & Project Manager oversees daily warehouse logistics and project execution for the Hauppauge, NY facility, coordinating client management, field crews, and warehouse inventory. The role includes managing site crews remotely, optimizing local supply chains, tracking assets, and ensuring fleet readiness. The position supports warehouse operations and inventory control; coordinates freight, crew mobilization, and fleet maintenance; oversees active projects and field teams; manages project documentation and client onboarding; and plans staffing, equipment, tools, and operational readiness for upcoming projects. The role requires reporting to the Hauppauge office on workdays not spent at job sites and working within a flexible schedule.

Requirements

Proficiency with Microsoft Office and Teams.
High-level problem-solving skills.
Ability to make decisions while prioritizing short- and long-term project objectives.
Outstanding relationship skills and a team-oriented, collaborative work ethic.
Ability to work a flexible schedule.
Valid driver's license.
High school diploma or equivalent.

Nice To Haves

Previous industry experience in warehouse operations, scaffolding, construction, technical theater, or scenic fabrication.
Bilingual ability.

Responsibilities

Manage regional inventory records, including load lists, shortage reports, and return-to-stock metrics, in coordination with the national inventory manager and local warehouse lead.
Support warehouse and field teams with asset picking, custom toolbox configurations, picklist processing, and verification and communication of inbound and outbound freight loads.
Cross-reference seat and row stickers against master manifests, compile monthly regulatory mesh logs, and help ensure materials are tagged and logged.
Support the local warehouse manager with daily administrative functions and warehouse organization.
Manage local supply runs and coordinate product material training with internal technical leads.
Verify external trucking manifests and coordinate arrival windows with logistics coordinators and warehouse teams.
Confirm departing crews have vehicle keys, technical drawings, job sheets, and facility credentials.
Oversee preventative maintenance, service tracking, and road-readiness of the New York vehicle fleet.
Conduct daily morning check-ins with field foremen to verify crew attendance and transit arrival and address immediate field issues.
Conduct mid-day audits with site leads to assess tracking metrics and adjust workflows.
Maintain real-time progress logs and compliance records for active operations.
Lead initial client onboarding to finalize schedule timelines, site contacts, and heavy equipment logistics.
Review project schedules three to four weeks ahead to forecast labor allocations, temporary requirements, and heavy equipment needs.
Analyze historic project data and postmortems to mitigate recurring field liabilities and safety bottlenecks.
Create project tool lists and coordinate OSHA, credentialing, and site dress-code requirements.
Coordinate operational-readiness briefings and site visits with field foremen before site mobilization.