Operations Manager

THE COMMUNITY GROUP•Lawrence, MA

11d•$50,000 - $65,239•Onsite

About The Position

The Operations Manager supports the day-to-day business operations of Community Day Charter Public School. The role covers office management, school and student support, parent and public relations, and data collection and maintenance. The position also serves as a liaison among school staff, families, outside organizations, and the school’s maintenance and IT directors. The Operations Manager helps maintain a positive school culture and supports student needs, including discipline, health incidents, athletics, field trips, transportation, extended-day services, summer camp enrollment, and—under the Director of Placement—high school placement for Upper School students. The role coordinates parent communications and conferences, supports enrollment and open-house activities, and facilitates Spanish-speaking parent groups. It also maintains student and staff records and the school’s PowerSchool database, and troubleshoots minor IT issues. The school requires experience working with school-aged children and bilingual English/Spanish skills. A bachelor’s degree and a background in education are preferred. The stated salary range is $50,000.00–$65,238.66.

Requirements

Experience working with school-aged children.
Bilingual English/Spanish skills are required.

Nice To Haves

A bachelor’s degree is preferred.
A background in education is preferred.

Responsibilities

Track daily student attendance.
Maintain the building calendar and ensure compliance with scheduling policies.
Serve as the maintenance liaison to the Maintenance Director.
Open and sort mail.
Maintain accurate, up-to-date billing and reconcile parent payments through EZ Care.
Reconcile and distribute petty cash.
Maintain staff and Parent Advisory Board lists.
Send ordering requests to the Purchasing Manager twice per month, in accordance with policy.
Set and enforce policies for copy machine use.
Serve as liaison between outside organizations and the school building.
Help the Head of School develop and maintain a positive school culture.
Support the Head of School, staff, and parents with student disciplinary issues.
Support the Director of Athletics with Upper School sports.
Supervise the inventory system to ensure classroom supplies are adequate.
Schedule field trips and arrange transportation, payments, and record keeping.
Administer care to sick or injured children.
Update transportation and extended-day schedule changes and transmit billing information in EZ Care.
Support students and parents with summer camp enrollment.
Under the Director of Placement, facilitate the Upper School high school placement process.
Communicate with parents regarding absences and program recruitment.
Serve as Parent Advisory Board liaison and assist the Head of School.
Assist with Open House.
Facilitate Spanish-speaking parent groups.
Coordinate parent conferences and translations.
Coordinate parent mailings.
Follow through on special education processes, including registration and forms.
Supervise the enrollment process, including the lottery for the Early Learning Center (ELC).
Support the Director of Placement with high school parent meetings for Upper School.
Maintain enrollment files.
Maintain hard-copy files for current, terminated, and special-needs children, as well as official records.
Maintain the PowerSchool database.
Maintain staff files.
Serve as liaison to the IT Director, troubleshoot minor IT issues, and communicate teachers’ IT issues to the IT Director.