Administrative Assistant-Projects & Operations

Kinectrics•Louisville, KY

32d•Onsite

About The Position

Kinectrics Arcwear Division is seeking an Operations and Projects Assistant in Louisville, Kentucky, to support facility expansion and provide administrative, project, and coordination services to department staff. The role requires organization, attention to detail, confidentiality, and the ability to manage changing priorities. If you enjoy variety, working with multiple teams, and keeping projects and office operations running smoothly, this could be a great fit.

Requirements

3+ years of administrative support experience
High school diploma or equivalent
Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
Excellent organization, time management, and attention to detail
Ability to manage multiple priorities and changing deadlines
Strong written, verbal, and interpersonal communication skills
Ability to work independently, take initiative, and exercise good judgment
Professional approach to handling confidential information

Nice To Haves

some college preferred
SAP, QuickBooks, advanced Excel, or similar business system experience is a plus

Responsibilities

Support project leaders and managers with project administration, documentation, and scheduling.
Assist with sales orders, data entry, billing plans, invoicing, and project records.
Prepare spreadsheets, reports, presentations, correspondence, and meeting materials.
Coordinate meetings, training, travel, interviews, and department activities.
Process expense reports, invoices, shipping documents, and other administrative paperwork.
Maintain electronic and paper records and confidential business information.
Support client service and contractor scheduling activities.
Coordinate office supplies, purchasing, and general office operations.
Provide additional administrative support as needed.