Operations and Field Administrator

Downhole Chemical Solutions•Marshall, TX

15d•Onsite

About The Position

Downhole Chemical Solutions (DCS), an employee-owned oil and gas chemical company founded in 2015, provides hydraulic fracturing solutions, including slickwater fluid systems and stimulation chemistries. Based in Marshall, Texas, the Operations and Field Administrator serves as the operational and administrative link among the DriFlow Manager, Haynesville field crews, and corporate support teams. The role supports field scheduling, certifications, lodging, payroll accuracy, spending controls, and resource allocation. The position provides administrative support to the DriFlow Manager; coordinates crew schedules, onboarding, training, travel, and lodging; tracks field activity, documentation, and supplies; and supports district budgeting, job costing, timecard verification, and payroll preparation. It also helps ensure deployed personnel have current client-required credentials and responds to changing field schedules and travel needs. Employment is contingent on successful completion of applicable post-offer, pre-employment drug and alcohol testing, a physical, and a background check. Candidates must be legally authorized to work in the United States. Relocation assistance is not available. The role has physical demands typical of its work environment; reasonable accommodation may be made for qualified individuals with disabilities.

Requirements

Associate’s or bachelor’s degree in Accounting, Business Administration, or a related field.
Two or more years of experience in an accounting or office support role.
Working knowledge of field ticketing, job costing, accounts payable/accounts receivable processing, and billing.
Proven record of accurate, detail-focused work with numbers and data.
Strong working knowledge of Microsoft Excel, Outlook, and Teams.
Strong verbal and written communication skills and ability to work effectively with field crews, operations leadership, and corporate accounting teams.
Excellent organization and multitasking skills under tight deadlines and changing field conditions.
Ability to manage competing priorities across a large team while maintaining attention to detail.
Legally authorized to work in the United States.
Successful completion of applicable post-offer, pre-employment drug and alcohol testing, a physical, and a background check.

Nice To Haves

Experience in the oilfield, energy, or field services industry.
Experience with Paylocity or a similar HRIS or timekeeping system.
Experience supporting a field-based or shift-based workforce.

Responsibilities

Provide daily administrative support to the DriFlow Manager, including scheduling, report generation, and KPI tracking.
Maintain operator and field support crew schedules, including rotations, job assignments, time-off coverage, and current employee location and assignment information.
Monitor field activity, job progress, and wellsite schedules to anticipate staffing and equipment support needs.
Review downtime log entries for completeness and route them to the DriFlow Manager for approval.
Monitor field consumables inventory submissions and coordinate restocking.
Coordinate onboarding logistics for new field employees, including paperwork, PPE, orientation scheduling, and first-hitch travel.
Draft operational updates, maintain project documentation, and address administrative bottlenecks across field projects.
Review district operational spending through the BILL app and maintain the district budget.
Reconcile job costs and track line-item expenses in partnership with Finance & Accounting on resource allocation and cost control.
Collect, review, and verify field timecards, shift logs, and job site sign-offs; prepare timesheets for DriFlow Manager approval before payroll submission.
Follow up with field employees about missing or incorrect time entries before payroll deadlines.
Track overtime, per diem, and field differentials in accordance with company policy.
Audit reported time against job tickets to verify that field hours match billed hours.
Schedule and coordinate training courses and recertifications for field technicians and crews.
Confirm deployed personnel hold active, client-required credentials before arriving on location.
Coordinate crew travel and lodging, including hotels, corporate housing, flights, and rental vehicles.
Manage travel card receipts, per diem tracking, and corporate travel program accounts such as CLC Lodging and Concur.
Respond to last-minute schedule changes, flight delays, and emergency lodging extensions.