Operations Analyst- 1227

Hillsborough County•Tampa, FL

2d•Onsite

About The Position

Performs advanced professional and administrative work coordinating facility maintenance and managing the design, planning, and implementation of facility modifications, including space planning, office and workspace setup, and staff relocations. Projects may have departmental, agency-wide, or global impact. The role works with management and partner agencies to develop project action plans covering resources, schedules, and budgets, and performs coordination and administrative work such as schedule and risk management, maintaining project documentation, and handling financial queries. It also supports disaster planning and safety policies and procedures and serves as the organization’s safety lead, overseeing workplace safety inspections, audits, the safety committee, and fire wardens. The Operations Analyst oversees the Clerk’s Fleet Replacement Program and works with authorized dealers, contractors, and vendors to procure equipment, vehicles, goods, and services. The position maintains fleet registrations, insurance, parking permits, and toll allowances and monitors vehicle utilization through telematics. It also coordinates facilities and fleet budgets, procurement, facility requests, space allocation, and disaster preparedness policy updates. Work is fully on-site in an office setting, with occasional work outside normal Monday–Friday, 8 a.m.–5 p.m. hours depending on project needs.

Requirements

At least one year of experience coordinating and/or managing projects, programs, or activities.
Two years of experience procuring commodities and services.
Bachelor’s degree preferred; an equivalent combination of education, training, and experience may also qualify.
Possession of a valid driver’s license.
Knowledge of project management principles and practices.
Knowledge of organizational structure, policies, and procedures.
Skill in developing tracking systems to document and monitor work progress.
Ability to coordinate and manage resources and multiple work assignments or projects effectively.
Knowledge of Clerk procurement policies, practices, procedures, and regulations.
Knowledge of public procurement practices, including vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
Ability to establish and maintain effective working relationships.
Ability to research, collect, organize, evaluate, and interpret data and develop logical conclusions.
Ability to use initiative, think independently, and exercise sound judgment.
Effective oral and written communication skills and ability to facilitate open exchanges of ideas and information.
Ability to operate general office equipment, computers, and related software.
Knowledge of general office policies, procedures, and practices.
Ability to perform arithmetic calculations rapidly and accurately.

Nice To Haves

Bachelor’s degree.

Responsibilities

Manage, coordinate, and implement projects, ensuring adherence to plans, schedules, and scope.
Work with project sponsors and stakeholders to define project goals, scope, deliverables, resources, budgets, and timing.
Identify, track, monitor, and communicate project tasks, issues, scope changes, variances, risks, opportunities, and contingencies.
Coordinate project meetings, resources, equipment, and information, and work to complete projects on time and within budget.
Manage agency facilities and modifications, including processing facility requests and coordinating planning with internal staff, County agencies, and vendors.
Obtain proposals; review contracts; and process requisitions, invoices, and Clerk authorization request forms for purchases.
Coordinate building space allocation, layout, and facility expansion.
Assist in developing and managing the Clerk’s facilities and fleet operating budget.
Coordinate review and updates to disaster preparedness policies and procedures.
Maintain departmental tracking reports and spreadsheets, perform computations, and verify data accuracy.
Research inquiries from staff and the public and provide assistance as needed.
Liaise with a superior to make decisions concerning operational activities.
Coordinate the Clerk’s safety program, including developing and executing workplace health and safety plans, establishing safety policies, evaluating risk and legal compliance, conducting safety training, and monitoring compliance.
Coordinate workplace safety inspections and audits through oversight of the safety committee and fire wardens.
Assist customers with ADA accommodation requests.
Oversee the Clerk’s Fleet Replacement Program and monitor vehicle utilization through telematics tracking.
Maintain fleet registration, insurance, parking permits, and toll allowances.
Work with authorized dealers, contractors, and vendors to acquire equipment, vehicles, goods, and services.
Assist with procurement, including selecting solicitation methods under applicable laws and policies and consulting departments about needs and delivery schedules.
Perform other duties as needed, including duties performed by subordinate fiscal, financial, and clerical staff.