Operations Analyst- 1227

Hillsborough Clerk of Court & Comptroller•Tampa, FL

2d•Onsite

About The Position

Performs advanced professional and administrative duties related to facility maintenance and the design, planning, and implementation of facility modifications, including space planning, office and workspace setup, and staff relocations. Projects may affect a department or the organization globally. The role works with management and partner agencies to prepare action plans covering resources, timelines, and budgets; coordinates schedules and risks; maintains project documentation; and handles financial queries. It also assists with disaster planning and safety policies, serves as the organization's safety lead, coordinates inspections and audits through the safety committee and fire wardens, oversees the Clerk’s Fleet Replacement Program, and manages fleet-related registrations, insurance, parking permits, toll allowances, and telematics utilization monitoring. The position works with authorized dealers, contractors, and vendors to acquire equipment, vehicles, goods, and services. The Operations Analyst manages projects from planning through implementation, including scope, schedules, budgets, risks, resources, and stakeholder communication. The role coordinates facility requests, space allocation, layouts, and expansions; assists with facilities and fleet budgets; coordinates disaster preparedness policy updates; maintains reports and spreadsheets; researches and responds to inquiries; and supports procurement activities. It also develops and implements workplace safety plans, policies, assessments, training, and compliance monitoring, and assists customers with ADA accommodation requests. Work is fully on-site in an office environment, generally during Monday–Friday, 8 a.m.–5 p.m., with occasional work outside those hours depending on project needs. The position requires regular office presence and responsiveness to changing goals, priorities, and needs. A valid driver’s license is required. The role is classified and full-time, and the listed starting salary is $22.08 per hour ($45,926.40 annually).

Requirements

At least one year of experience coordinating and/or managing projects, programs, or activities, plus two years of experience procuring commodities and services; alternatively, an equivalent combination of education, training, and experience may qualify.
Knowledge of project management principles and practices.
Knowledge of organizational structure, policies, and procedures.
Skill in developing tracking systems to document and monitor work progress.
Ability to coordinate and manage resources for successful project outcomes and manage multiple assignments or projects.
Knowledge of Clerk procurement policies, practices, procedures, and regulations.
Knowledge of public procurement practices, including vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
Ability to establish and maintain effective working relationships.
Ability to research, collect, organize, evaluate, and interpret data to develop logical conclusions.
Ability to show initiative, think independently, and exercise sound judgment.
Ability to communicate effectively orally and in writing and facilitate the exchange of ideas and information.
Ability to operate general office equipment, computers, and related software.
Knowledge of general office policies, procedures, and practices.
Ability to perform arithmetic calculations rapidly and accurately.
Possession of a valid driver’s license.
Ability to perform the essential job functions, with reasonable accommodations available where applicable.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Manage, coordinate, and implement projects, ensuring adherence to plans, schedules, and scope.
Work with project sponsors and stakeholders to define project goals, scope, deliverables, resources, budgets, and timing.
Track and communicate project tasks, issues, scope changes, variances, contingencies, risks, opportunities, and project status.
Coordinate project meetings, resources, equipment, and information, and work to complete projects on time and within budget.
Manage agency facility requests, modifications, planning, and coordination with internal staff, County agencies, and outside vendors.
Obtain proposals, review contracts, and process requisitions, invoices, and Clerk authorization request forms for purchases.
Coordinate building space allocation, layouts, and facility expansion.
Assist in developing and managing the Clerk’s facilities and fleet operating budget.
Coordinate reviews and updates of the organization’s disaster preparedness policies and procedures.
Maintain departmental tracking reports and spreadsheets, perform computations, and verify data accuracy.
Research inquiries from staff and the public and provide assistance as needed.
Coordinate the Clerk’s safety program, including developing and executing workplace health and safety plans and enforcing related policies.
Evaluate practices, procedures, and facilities for risk and legal compliance; conduct safety training and presentations; and monitor compliance through inspections.
Assist customers with ADA accommodation requests.
Administer procurement processes, including determining solicitation methods and consulting departments about commodity and service needs and delivery schedules.
Oversee the Clerk’s Fleet Replacement Program and fleet registration, insurance, parking permits, toll allowances, and telematics-based vehicle utilization monitoring.
Coordinate facility maintenance and modifications, including workspace setup and staff relocations.
Work with dealers, contractors, and vendors to acquire equipment, vehicles, goods, and services.
Perform other duties as needed, including duties performed by subordinate fiscal, financial, and clerical staff.