Operations Administrative Assistant - Mid Shift

Shamrock Foods Company•Marana, AZ

76d

About The Position

The Operations Administrative Assistant provides administrative support to the Operations Department by performing essential duties and other assigned tasks. The position tracks, analyzes, reports, and updates operations and performance statistics; maintains personnel files and training records; and supports associate recognition and appreciation programs. It also coordinates meetings, prepares agendas and facilities, processes and tracks departmental expenses, orders office supplies and uniforms, updates the Operations calendar, and records or transcribes meeting minutes. Additional duties include creating communications and event flyers, booking flights and tracking credit flights, assisting with special projects, and providing coverage in other areas as needed. Regular and reliable attendance is required. The shift is approximately 12 p.m. to 9 p.m., Sunday through Thursday or Monday through Friday. Shamrock Foods Company describes itself as a privately held, family-owned and operated food-industry company founded in Arizona in 1922. Its mission is to treat associates like family and customers like friends.

Requirements

High school diploma or GED preferred; four years of related experience and/or training required.
High proficiency with the MS Office Suite and standard office hardware, including 10-key by touch.
Excellent communication skills and attention to detail.
Ability to work flexible hours, holidays, and some weekends.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to interpret instructions provided in written, oral, diagram, or schedule form.

Nice To Haves

High school diploma or GED.

Responsibilities

Track, analyze, report, and update operations and performance statistics and records.
Track, organize, and support recognition and appreciation programs.
Maintain personnel files and enter training records.
Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities.
Process, research, and track departmental expenses; order office supplies and uniforms.
Update the Operations calendar and record or transcribe meeting minutes.
Create flyers for events, promotions, and associate communications.
Book flights, track credit flights, and assist with related special projects.
Maintain regular and reliable attendance.
Cover or assist in other areas as needed.