On-Site Property Manager

MASHCOLE PROPERTY MANAGEMENT INC•Calabasas, CA

3d•$20 - $20•Onsite

About The Position

Mashcole Property Management is seeking an On-Site Property Manager in Ventura, California. The manager is accountable for day-to-day property operations and for overseeing and enhancing the property’s value while meeting objectives set by the Area Manager, Broker, and Owner, including maximizing occupancy and property values. The role also includes training and instructing office staff in day-to-day property management functions. The position is part-time, 27 hours per week, at $20 per hour, and requires weekend availability for staffing needs and emergencies. The position reports to the Regional Property Supervisor and involves travel of up to 25%.

Requirements

High school diploma, GED, or equivalent.
Valid driver’s license and automobile insurance.
Ability to use word-processing software and an on-site rental system.
Ability to stand and walk or sit as the day’s needs require; approximately 60% of time is spent on feet and 40% sitting at a desk.
Ability to perform occasional bending, stooping, squatting, picking up litter, filing, stair climbing, property inspection and showing, opening and closing doors, reaching above the shoulders, and storing or receiving supplies.
Ability to perform frequent writing or typing, client and telephone communications, and use of office equipment.
Availability to work weekends for staffing needs and emergencies.

Nice To Haves

Two years of on-site property management experience preferred.
Tax credit experience preferred.
One year of experience as a Manager preferred.
Prior experience with the Yardi property management system is a plus.

Responsibilities

Conduct business in accordance with company policies and procedures and applicable tax credit, fair housing, disability, credit reporting, and other multifamily housing laws.
Understand financial goals and operate the property in the owners’ best interests.
Collect and post rent and late fees promptly, make daily bank deposits, maintain accurate transaction records, and submit required property reports on time.
Communicate with vendors and contractors about scheduling, billing, vendor relations, and certificates of insurance.
Ensure leases and related paperwork are complete and accurately entered into the software system; complete tax credit paperwork and obtain Compliance Department approval.
Maintain the office and model or market-ready apartments in pristine condition.
Enter invoices and approved purchase orders into the on-site rental system for payment.
Submit accurate weekly and monthly reports to the corporate office and maintain daily, weekly, and monthly management records.
Process SODAS promptly in accordance with state law and review notices to vacate to determine move-out reasons.
Maximize occupancy, respond to prospective residents, use marketing strategies, conduct monthly market surveys, shop competitors, and monitor market conditions and trends.
Represent the company professionally.
Maintain the community’s appearance, conduct regular inspections and tours, and ensure repairs are noted and completed promptly.
Maintain the quality and quantity of market-ready apartments, monitor maintenance activities, and implement the Preventative Maintenance Program with the Maintenance Supervisor.
Ensure work orders are recorded and communicated appropriately to maintenance.
Respond appropriately to property emergencies involving staff, residents, and buildings to minimize liability.
Learn and comply with company and local, state, and federal safety rules, and complete relevant safety checklists with service staff.
Train, educate, and instruct office staff on day-to-day property management functions.
Use personal transportation to inspect the community and surrounding neighborhood, run property errands, travel to the bank, and visit the corporate office.