Office Services Coordinator – Temp-to-Perm | Benefits Eligible

Akerman LLP•Charlotte, NC

5d•Onsite

About The Position

Akerman is seeking a Temporary-to-Permanent Full-Time Office Services Coordinator for its Charlotte, North Carolina office. The role supports day-to-day office operations through front desk, administrative, office services, facilities, and general operational support. The position is onsite, Monday through Friday, 8:30 a.m. to 5:30 p.m., with a one-hour lunch. The coordinator reports to the Office Administrator and provides administrative and office support to the Office Managing Partner as needed.

Requirements

Strong organizational and time-management skills, with the ability to manage multiple priorities.
Professional communication and customer-service skills.
Ability to work independently and collaborate effectively with attorneys and staff.
Strong attention to detail and follow-through.
Proficiency with Microsoft Office and ability to learn office technology and administrative systems.
Valid driver’s license and reliable transportation to complete local business-related errands.

Nice To Haves

Previous administrative or professional services office experience.

Responsibilities

Staff the front desk and assist visitors, attorneys, employees, and callers professionally.
Answer incoming telephone calls and direct them to the appropriate individual.
Greet visitors and manage office access in accordance with security procedures.
Coordinate shipping and deliveries, including FedEx, UPS, USPS certified mail, and other courier services.
Assist with opening and closing general and client/matter files.
Prepare notebooks and binders and complete copying and other document-production projects as needed.
Order office and kitchen supplies and monitor inventory and fulfillment.
Help keep conference rooms, employee common areas, and shared office spaces organized, professional, and stocked; load and run the dishwasher as needed.
Coordinate with Akerman IT to support Zoom, Webex, and other video conference meetings.
Assist with basic accounting functions, including vendor invoices through Emburse, bank deposits, and check processing as needed.
Coordinate with property management regarding parking, visitors, facilities, and maintenance matters.
Assist with local document delivery and retrieval, including courthouse-related needs.
Support the Office Administrator with new-hire onboarding and employee departure processes.
Provide administrative and office support to the Office Managing Partner as needed.
Complete local business-related errands, including trips to the bank, courthouse, FedEx, and post office, food pickups, and other office-related needs.