Office Services Assistant (Temp to Perm)

Glenmede•Philadelphia, PA

5d•Onsite

About The Position

The Office Services Assistant supports internal and external meetings and coordinates closely with Dining Services. Under the general guidance of the Office Services Manager, the role handles receiving, inventory maintenance, mail distribution, and providing services and supplies to meet the firm's needs. The position also serves as backup to the Receptionist, answering and directing incoming calls and visitors. This is a temp-to-perm position based onsite five days a week in Philadelphia, Pennsylvania.

Requirements

High school diploma or equivalent.
At least 1 year of work experience.
Basic knowledge of or proficiency in Microsoft Outlook, WebEx, and Microsoft OneNote.

Nice To Haves

Strong verbal and written communication skills.
Proficiency with basic computer applications, including Microsoft Word and Excel.
Ability to prioritize and organize multiple tasks.
Dependability and consistent punctuality.
Ability to use public transit and walk to make local deliveries.

Responsibilities

Deliver mail and office supplies to employees.
Ensure adequate coverage for external and internal deliveries and pickups, including P.O. Boxes and the Post Office.
Coordinate centralized document scanning.
Maintain inventory of mailing supplies, stationery, kitchen supplies, and cleaning supplies.
Provide backup support to Dining Services during vacations or busy lunch days, including serving and cleanup.
Set up meeting rooms and move furniture.
Perform other duties as required by the position.
As receptionist backup, answer incoming calls, greet visitors, and route incoming deliveries.
Coordinate outside events, including Board meetings and meetings for external boards and organizations.
Schedule conference rooms and coordinate lunch requests.
Maintain inventory of supplies for the front desk and meeting rooms.
Assist with building access requests and serve as a primary point of contact with building security for visitor access.
Ensure meeting rooms and the reception area are clean and presentable.