Office Services Assistant (Temp to Perm)

Glenmede Trust Co•Philadelphia, PA

4d•Onsite

About The Position

The Office Services Assistant is a temp-to-perm, onsite role based in Philadelphia, Pennsylvania. The position supports internal and external meetings and coordinates closely with Dining Services. Under the general guidance of the Office Services Manager, the assistant receives and maintains inventory, distributes mail, and provides services and supplies to meet the firm’s needs. The position also provides backup receptionist coverage, answering and directing incoming calls and assisting visitors.

Requirements

High school diploma or equivalent.
At least 1 year of work experience.
Basic knowledge of or proficiency with Microsoft Outlook, WebEx, and Microsoft OneNote.

Nice To Haves

Strong verbal and written communication skills.
Proficiency with basic computer applications, including Microsoft Word and Excel.
Ability to prioritize and organize multiple tasks.
Dependable and consistently on time.
Ability to use public transit and walk to make local deliveries.

Responsibilities

Deliver mail and office supplies to employees.
Ensure adequate coverage for external and internal deliveries and pickups, including P.O. Boxes and the Post Office.
Coordinate centralized document scanning.
Maintain inventory of mailing supplies, stationery, kitchen supplies, and cleaning supplies.
Provide backup support to Dining Services during vacations or busy lunch days, including serving and cleanup.
Set up meeting rooms and move furniture.
Answer incoming calls, greet visitors, and route incoming deliveries when providing receptionist backup.
Coordinate outside events, including Board meetings and meetings with external boards and organizations.
Schedule conference rooms and coordinate lunch requests.
Maintain front desk and meeting-room supply inventory.
Assist with building access requests and act as a primary point of contact with building security for visitor access.
Ensure meeting rooms and the reception area are clean and presentable.
Perform other duties as required by the position.