Office Services Clerk

Greenberg Traurig•Minneapolis, MN

16d•Onsite

About The Position

Greenberg Traurig is hiring an Office Services Clerk for its Minneapolis office. This position is based in the office and requires regular in-office presence for day-to-day operations, team meetings, training, and relationship building. Reporting to the Minneapolis Business Director, the clerk performs general office tasks essential to daily business operations in a fast-paced, professional environment. The role calls for strong organizational skills, a professional demeanor, and flexibility to work overtime as needed. The clerk supports office facilities and equipment, mail and document services, meeting and event arrangements, supply ordering, and backup reception duties. The position also assists attorneys, paralegals, and legal support staff with litigation preparation and manages physical files and offsite records. Additional departmental duties may include invoice and expense processing. The expected pay range is $20.86–$22.57 per hour. Actual pay may vary based on experience, location, and other job-related factors permitted by law. Full-time employees may be eligible for a discretionary bonus and a range of insurance, retirement, leave, and assistance benefits.

Requirements

High school diploma.
Two to four years of experience in a law firm or professional services environment.
Experience working with network and local printers, scanners, advanced copiers, and other hardware peripherals.
Strong organizational skills and attention to detail.
Ability to multitask in a fast-paced, high-pressure, deadline-oriented environment while achieving business goals and objectives.
Ability to take initiative, use good judgment, and work effectively with all levels of the office.
Strong verbal communication skills and ability to convey information clearly.
Willingness and ability to work in and adapt to a changing environment.
Ability to understand internal and external client needs and provide excellent service that meets or exceeds expectations.
Exceptional computer skills and ability to learn new software applications quickly.
Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as Adobe Acrobat, document management, and other office technologies.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Ability to move around the work area and retrieve assignments; sit for extended periods; use a phone, computer, and office equipment; bend, lift, push, pull, and reach overhead; and walk or stand for long periods.
Ability to handle objects weighing 40 pounds or less.
Flexibility to work overtime as needed.

Nice To Haves

College degree in Hospitality Management.
Familiarity with firm-approved AI tools such as Copilot, ChatGPT, or similar platforms, or willingness to learn them.

Responsibilities

Assist with facilities setup and equipment support, and take inventory of equipment and copiers.
Perform office services tasks, including internal mail delivery, arranging messenger services, processing incoming and outgoing mail, faxing, and handling large print, scan, and copy orders.
Order catering and assist with setup for meetings and events.
Monitor office supplies and order stationery, furniture, appliances, and electronics as required.
Perform receptionist duties as backup.
Assist attorneys, paralegals, and legal support staff with litigation preparation, including assembling and organizing binders; preparing and maintaining exhibits; reviewing documents and materials for quality; copying and scanning; organizing large document sets; and ensuring materials are complete, accurate, properly labeled, and ready for proceedings.
Manage physical files and offsite records storage, including organizing, filing, retrieving, tracking, boxing, and coordinating records transfers.
Maintain professionalism and confidentiality.
Assist with other department activities as needed, such as processing invoices and expenses, and perform additional assigned duties and responsibilities.