OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

Compass Group•Weehawken, NJ

34d•$22 - $23•Onsite

About The Position

The Office Personnel Administrator performs a variety of clerical and administrative duties, including answering telephones, bookkeeping, typing and word processing, operating office machines, and filing. The position is full time, Monday through Friday, 8:30 a.m. to 5:30 p.m., at UBS, 1000 Harbor Boulevard, Weehawken, New Jersey. The role is part of Restaurant Associates, which provides dining and event catering for museums, performing arts centers, and corporations. The position involves supporting office operations and communication, maintaining records and office systems, preparing and processing documents, assisting customers and staff, and troubleshooting office equipment. The pay range is $21.50 to $22.50 per hour. Perks include free daily lunch, an upscale work environment, and free employee parking.

Requirements

One to two years of reception, hospitality, or administration experience is required.
Excellent knowledge of Microsoft Suite is required.

Nice To Haves

Previous experience in a high-end corporate environment, investment bank, law firm, or other professional services setting.
Experience delivering white-glove service to executives, clients, and high-profile visitors.
Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.

Responsibilities

Train other staff members to perform work activities, such as using computer applications.
Answer telephones, direct calls, take messages, and run errands.
Prepare meeting agendas, attend meetings, and record or transcribe minutes.
Make travel arrangements.
Complete work schedules, manage calendars, and arrange appointments.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Complete and mail bills, contracts, policies, invoices, and checks.
Operate office machines, including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
Type, format, proofread, and edit correspondence, reports, and other documents.
Review files, records, and other documents to obtain information to respond to requests.
Compute, record, and proofread data and other information.
Process and prepare documents, such as business or government forms and expense reports.
Maintain and update filing, inventory, mailing, and database systems.
Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders, and address complaints.
Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
Troubleshoot problems involving office equipment.
Perform other duties as assigned.
Follow company policies and procedures, including specified safety practices for handling knives and hot pans, wearing slip-resistant shoes, and using proper lifting techniques.

Benefits

Free daily lunch.
Free employee parking.
Retirement Plan.
Associate Shopping Program.
Health and Wellness Programs.
Discount Marketplace.
Identity Theft Protection.
Pet Insurance.
Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
Medical insurance for full-time positions.
Dental insurance for full-time positions.
Vision insurance for full-time positions.
Life Insurance/AD for full-time positions.
Disability insurance for full-time positions.
Commuter benefits for full-time positions.
Employee Assistance Program for full-time positions.
Flexible Spending Accounts (FSAs) for full-time positions.
Associates may be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws.
Employee Referral Bonus.