Office Operations Assistant (Full-Time)

FFCFC•Tallahassee, FL

2d•Onsite

About The Position

Florida First Capital Finance Corporation (FFCFC), a non-profit organization specializing in SBA 504 loans, is seeking a reliable, well-organized, and adaptable Office Operations Assistant for its Tallahassee, Florida office. The role reports to the Corporate Administration team and provides facility upkeep, grounds maintenance, office support, reception, and administrative assistance. Successful experience with general administration duties is required. The position works in a smaller office environment and supports the organization’s mission of helping small businesses access capital and promoting economic development and job creation. The assistant provides backup support to the Executive Admin, handles incoming calls and overnight messages, performs courier and transportation duties, coordinates lunch orders when needed, manages daily mail pickup and delivery, monitors office supplies, and completes special projects. Facility duties include monitoring routine lawn and landscape maintenance, performing light scheduled grounds work and daily housekeeping, inspecting buildings and grounds for cleanliness, safety, and maintenance issues, and organizing and cleaning storage areas. This is a full-time, in-office position in Tallahassee, generally Monday through Friday from approximately 8:00 a.m. to 5:00 p.m. Occasional remote work may be discussed. Work-related travel is required and may include overnight stays. The role involves frequent walking, driving, standing, bending, lifting, and movement throughout the day, including the ability to lift and carry 25–50 pounds with or without reasonable accommodation.

Requirements

High school diploma or equivalent.
Proven successful experience with general administration duties.
Comfortable using the phone.
Organized and attentive to daily needs and unexpected changes; able to multitask and prioritize projects as needs change.
Strong organizational skills and attention to detail, including checking work and taking pride in quality results.
Comfortable performing light housekeeping, groundskeeping, and basic maintenance tasks.
Able to work in-office Monday through Friday, approximately 8:00 a.m. to 5:00 p.m., in Tallahassee, Florida.
Willing and available to travel for work, including trips that may require overnight stays.
Access to a reliable, clean, properly functioning car and a good driving record.
Able to pass a rigorous criminal background check.
Proficient with smartphones, instant messaging applications, and GPS navigation.
Comfortable with frequent walking, driving, standing, bending, lifting, and movement throughout the workday.
Able to lift and carry 25–50 pounds, with or without reasonable accommodation.

Nice To Haves

One or more years of experience in an administrative or clerical position.
Experience in facilities, office support, maintenance, customer service, or a related field.
Basic knowledge of facility and grounds maintenance practices.
Prior experience as a courier or driver.
Currently living in Tallahassee, Florida, or surrounding areas.

Responsibilities

Provide backup assistance to the Executive Admin.
Answer incoming phone calls and check overnight messages.
Perform courier services, including transporting the CEO and other team members to appointments, generally within Tallahassee and occasionally on longer-distance trips.
Assist with daily lunch order coordination when needed.
Pick up and drop off mail daily.
Monitor office supply levels and report replenishment needs.
Complete additional special projects as needed by the company.
Monitor routine lawn and landscape maintenance.
Complete light scheduled grounds maintenance tasks.
Handle light daily housekeeping duties.
Inspect buildings and grounds for cleanliness, safety, and maintenance concerns.
Organize and clean storage areas on a scheduled basis.

Benefits

Competitive annual salary based on experience and qualifications.
Generous annual contribution to a SIMPLE IRA account based on the organization's financial performance.
Workplace culture supporting collaboration, teamwork, training, and professional growth.
Close-knit team environment where employees get to know their colleagues.
Health insurance through Capital Health Plan or Florida Blue, 100% employer-paid for the employee, with partial or up to full coverage for family.
Dental insurance that is 100% employer-paid.
Optional vision insurance.
Life and long-term disability insurance that is 100% employer-paid.
Voluntary flexible spending account (FSA).
12 vacation days accrued each year.
10 sick days accrued each year.
Seven paid holidays each year.
Occasional remote work may be discussed.