Office Manager

AO Racing•St. Charles, IL

20d

About The Position

AO Racing is seeking a highly organized, proactive, and adaptable Office Manager to support the day-to-day operations of its professional sportscar racing organization. This hands-on role keeps people, processes, and spaces running smoothly, with responsibilities ranging from invoice support and shipment handling to team hospitality, errands, and uniform laundering. The work is varied, priorities may change quickly, and the successful candidate will take initiative, anticipate needs, and help wherever needed. The Office Manager oversees office and facilities operations, provides administrative support to leadership and team members, supports team culture and hospitality, assists with shipping and inventory, and coordinates non-event travel logistics with the team coordinator. This is a dynamic position supporting a motorsports team that values flexibility, initiative, teamwork, and a welcoming, efficient workplace.

Requirements

5–7 years of office management, executive assistant, operations, or administrative experience.
Strong proficiency with Microsoft Office Suite, Google Workspace, and Excel.
Outstanding organizational skills and attention to detail.
Ability to manage competing priorities and meet deadlines.
Excellent customer service and interpersonal skills.
Strong judgment and ability to handle confidential information.
Self-motivated with a positive, can-do attitude.
Valid driver’s license and reliable transportation.
Excellent verbal and written communication skills.
Ability to solve problems independently and remain calm under pressure.
Comfort interacting with a variety of personalities and communication styles.
Service-oriented mindset, initiative, and willingness to assist with varied tasks.

Responsibilities

Oversee day-to-day office operations and administrative functions.
Manage office supplies, equipment, snacks, beverages, and other inventory.
Keep kitchens, break areas, and common spaces clean, stocked, and organized.
Coordinate building maintenance, repairs, cleaning services, and vendor relationships.
Work with the property management company and other service providers to maintain the facility.
Provide administrative support to leadership and team members.
Review, track, and assist with invoice processing and vendor payments.
Maintain vendor files, records, contracts, and administrative documentation.
Assist with expense tracking and operational reporting.
Support administrative and special projects as needed.
Coordinate team lunches, celebrations, and employee events.
Help foster a positive and supportive team culture.
Assist with hospitality and special event coordination.
Serve as a resource for day-to-day team needs.
Assist with shipping and receiving, including incoming and outgoing packages, freight, and deliveries.
Track inventory and maintain organized storage areas.
Assist with supplies and operational inventory management.
Work with the team coordinator on non-event travel coordination.
Publish non-event itineraries to team personnel.
Support team logistics and scheduling needs.
Assist with operational and race-related projects as needed.
Run business-related errands.
Launder team uniforms and other team items as needed.
Assist wherever needed to support the team and organization.