Office Manager

Southland Industries • Carrollton, TX

11d

About The Position

The Office Manager provides clerical and administrative support to assigned individuals, teams, departments, or divisions. The role manages administrative processes and supports a division and its executives. Duties may include general clerical work, document preparation, telephone message handling, executive travel coordination, office supply and equipment management, and arranging meetings and events. The position may also support employee onboarding, invoice processing, vendor negotiations, facility maintenance and safety inspections, communications, and office space or furniture projects.

Requirements

• Excellent verbal and written communication skills, including the ability to communicate with leaders, vendors, and staff.
• High proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong presentation preparation skills.
• Project management skills.
• Ability to delegate and give direction to staff.
• Ability to manage sensitive and confidential materials with tact and professionalism.
• Associate’s degree or equivalent education, training, and/or experience.
• Five years of experience in administrative support, including two years in executive support.

Nice To Haves

• Lead experience preferred.

Responsibilities

• Manage team processes that provide clerical and administrative support to a division and its executives.
• Perform general clerical duties, including data entry, typing, filing, photocopying, and mailing.
• Draft, edit, proofread, and format documents.
• Receive and relay telephone messages.
• Coordinate executive travel arrangements.
• Manage office supplies, equipment, and services, such as coffee service and copiers.
• Manage onsite and off-site meetings and events, including budgets and pricing negotiations where applicable.
• Support onboarding of new employees by arranging travel, temporary housing, wireless devices, and onboarding schedules.
• Review and submit invoices for payment and negotiate pricing with vendors when applicable.
• Coordinate facility maintenance and safety inspections.
• Support other projects, such as division communications or newsletters, office space planning, and office furniture purchases.

Benefits

• 401(k) plan with a 50% company match, no cap, and immediate 100% vesting.
• Medical, dental, and vision insurance, 100% paid for the employee.
• Annual bonus program based on performance, achievement, and company profitability.
• Term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre-tax flexible spending plans for health and dependent care.
• Paid parental leave.
• Paid holidays, vacation, and personal time.
• Training and professional development opportunities.
• Company-paid memberships for professional associations and licenses.
• Wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree