Office Manager

VSC Fire & Security • Memphis, TN

10d

About The Position

VSC Fire & Security is seeking an Office Manager for its Memphis, Tennessee location. The Office Manager manages and supervises the location’s office and provides accounting, administrative, human resources, safety, and operational support for the division. The role manages office services and equipment, employee records, district cash, payroll hours, accounts payable, billing, accounts receivable, and collections. It also provides administrative reports to division leaders and assigns and supervises clerical work. The position includes maintaining risk management and safety procedures on job sites in accordance with VSC policies.

Requirements

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to use multi-line telephone consoles and office equipment, and work with accounting software packages.
• Ability to perform accurate data entry and handle payroll hours, employment applications, injury reports, and ordering.
• Attention to detail and accuracy in completing tasks.
• Professional and friendly demeanor.
• Ability to follow written and verbal instructions.
• Exceptional attention to detail and communication skills.
• Eagerness for professional development and growth.
• Ability to pass various background checks.
• Reliable transportation and a valid state driver’s license with an acceptable driving record for use of a company vehicle.

Nice To Haves

• Experience in the construction industry.

Responsibilities

• Manage and supervise the location’s office.
• Maintain proper risk management and safety procedures on job sites in accordance with VSC policies.
• Manage accounting, administrative, human resources, safety, and operational support for the division office.
• Manage office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable, and collections for all departments within the division.
• Provide administrative reports for the General Manager, Field Superintendents, Department Managers, Sales, and Purchasing as needed.
• Assign and supervise clerical staff work to use staffing resources effectively.
• Coordinate payroll, billing, district cash accounts, and accounts receivable.
• Lead and supervise administrative projects and initiatives, ensuring their successful execution.

Benefits

• Excellent pay based on experience.
• Paid vacation and company holidays.
• Medical, dental, and vision insurance options for employees and their families.
• Health Savings Account (HSA) or Flexible Spending Account (FSA).
• Company-paid life insurance for full-time employees.
• Employee apparel program.
• Company-paid long-term disability insurance.
• Bonus for referring new employees.
• Parental leave for full-time employees.
• Employee Assistance Program (EAP).
• Opportunities for training and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed