Office Manager

Princeton Tool•Oldsmar, FL

26d

About The Position

Princeton Precision Group is seeking a highly organized, proactive, and dependable Office Manager to oversee daily administrative operations and support company leadership, employees, customers, and suppliers. The role helps maintain an organized, professional office and supports the efficiency and growth of the manufacturing business. The ideal candidate takes ownership, anticipates needs, resolves routine issues independently, and follows through on commitments. The Office Manager coordinates office operations, executive and team support, employee and HR administration, purchasing and financial administration, customer and vendor coordination, and administrative process improvement. The position also supports leadership initiatives and special projects. Compensation is based on experience and qualifications; benefits and other employment details will be discussed during the interview process. Princeton Precision Group follows applicable export control laws, including ITAR. Candidates must be a U.S. Citizen, Permanent Resident, or otherwise classifiable as a “U.S. Person” under relevant regulations.

Requirements

At least 3 years of experience in office management, administration, executive assistance, or a similar role.
Strong organizational, communication, and time-management skills.
Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
Ability to learn ERP, accounting, payroll, and other business software.
Strong attention to detail and ability to handle confidential information.
Ability to prioritize work, solve problems, and follow through on commitments.
Professional demeanor and ability to interact effectively with employees at all levels of an organization.
Ability to anticipate needs and address issues before they become problems.
Ability to take ownership of responsibilities and follow tasks through to completion.
Ability to maintain reliable systems, accurate records, and clear priorities.
Ability to find solutions independently and know when to escalate an issue.
Ability to represent the company well with customers, suppliers, employees, and visitors.
Comfort working in a growing business where priorities can change.
Must be a U.S. Citizen, Permanent Resident, or otherwise classifiable as a “U.S. Person” under relevant regulations.

Nice To Haves

Experience supporting a manufacturing, industrial, distribution, or other operational business.

Responsibilities

Oversee daily office activities to maintain an organized, efficient, and professional workplace.
Coordinate office supplies, equipment, facility maintenance, vendors, and general administrative needs.
Serve as a welcoming point of contact for visitors, customers, and suppliers.
Provide administrative support to company leadership and department managers.
Assist with scheduling, travel arrangements, meetings, company events, and business correspondence.
Help coordinate priorities, track action items, and support timely follow-through.
Assist with employee onboarding, offboarding, personnel documentation, and internal communications.
Support payroll administration, timekeeping, training coordination, and employee-related activities.
Maintain accurate and organized administrative records.
Coordinate office purchasing, vendor invoices, expense reports, and related documentation.
Provide administrative support for accounts payable, accounts receivable, and routine financial processes.
Help identify opportunities to manage office expenses and improve efficiency.
Coordinate customer visits, plant tours, business meetings, and related arrangements.
Communicate with vendors and service providers to support timely deliveries and issue resolution.
Ensure customer and supplier inquiries are directed to the appropriate team members.
Maintain and improve administrative procedures, records, and organizational systems.
Identify opportunities to simplify processes and resolve routine challenges.
Support leadership initiatives and special projects as the company grows.