Office Manager (Long Island)

Mountfitchet Group • Uniondale, NY

2d • $70,000 - $80,000

About The Position

Air Charter Service is seeking an energetic, approachable, and highly organized Office Manager to oversee daily office operations and help create an exceptional experience for employees, visitors, and business partners. The role supports the East Coast offices, including administrative support for the Manhattan and Boston offices, and works with employees, vendors, property management, and internal teams. Aviation experience is not required.

The Office Manager will manage facilities, maintenance requests, vendors, supplies, equipment, inventory, and workplace resources; handle office invoices and expenses; support budgeting and travel coordination; and assist with meetings, events, and employee engagement. The role also involves acting as a trusted resource, taking ownership of special projects, and identifying opportunities to improve office processes.

Requirements

• 2–3 years of experience in office management, administrative support, operations coordination, hospitality management, customer service leadership, or a related field.
• Previous leadership experience and the ability to motivate, support, and work effectively with a team.
• Exceptional organization and attention to detail.
• Positive, professional, and approachable demeanor.
• Excellent verbal and written communication skills.
• Strong relationship-building skills and ability to work with colleagues, vendors, and external partners at all levels.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while collaborating effectively across teams.
• Proactive, resourceful, and confident problem-solving skills.
• Ability to anticipate needs and stay one step ahead.
• Team-oriented approach and willingness to support the wider business.
• Strong organizational, multitasking, and prioritization abilities.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
• Willingness to travel within the East Coast.

Responsibilities

• Oversee daily office operations and ensure the office runs efficiently.
• Manage facilities, maintenance requests, office vendors, and relationships with property management.
• Coordinate office supplies, equipment, inventory, and workplace resources.
• Review and process office-related invoices, utility bills, and vendor expenses.
• Support budgeting and expense tracking activities.
• Coordinate travel arrangements for employees and visitors.
• Assist the finance team with invoices, expenses, and administrative processes.
• Support company meetings, events, and employee engagement initiatives.
• Provide administrative support to the Manhattan and Boston offices.
• Act as a trusted resource for employees, visitors, and business partners.
• Take ownership of special projects and improve office processes where opportunities arise.

Benefits

• $70,000–$80,000 USD salary.
• 20 days of PTO per year plus paid sick time.
• 12 paid public holidays.
• Additional paid leave for birthdays, weddings, moving, holiday shopping, and other occasions.
• Affordable health, dental, and vision insurance plans.
• 401(k) retirement savings plan with employer match.
• Life insurance.
• Paid maternity and paternity leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed