Office Manager

Yubico • Bellevue, WA

24d • Onsite

About The Position

Yubico is seeking a proactive, service-oriented Office Manager to keep its Seattle office operating smoothly and make everyday work easier for employees and leaders. This hands-on role owns day-to-day workplace operations, administers the corporate travel platform and serves as its first point of contact, and provides occasional administrative support to designated executives. The Office Manager will create an organized, welcoming workplace, solve problems, and improve processes while coordinating with employees, vendors, Finance, People, IT, and other teams.

The role includes managing office operations, facilities requests, workplace vendors, access and security systems, supplies, purchasing, spending, and invoices. It also covers travel-platform administration and employee support, travel coordination for employees and guests, light executive support, and coordination of workplace projects, meetings, and events. The position is hands-on and requires working onsite in Seattle.

Yubico describes its mission as making the internet more secure and its culture as guided by Speed with Integrity and the values Battle Friction, Inspire Higher, and One Team. The company offers a U.S. Total Rewards package, with compensation based on location and candidate qualifications. The stated salary range of $83,000–$105,000 applies to candidates located in the San Francisco Bay Area; compensation for other locations is based on market data.

Requirements

• At least 5 years of experience in office management, workplace operations, administrative coordination, or a comparable role.
• Strong organizational skills, independent follow-through, and ability to manage changing priorities with a service mindset.
• Experience with workplace systems; Google Workspace is preferred, while good experience with Microsoft 365 is acceptable.
• Confident communication with employees, vendors, and executives.
• Strong discretion and good judgment.
• Practical, hands-on approach and comfort working onsite in Seattle.

Nice To Haves

• Experience administering a corporate travel platform.
• Curiosity about applying AI to scale and accelerate tasks.

Responsibilities

• Own day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests, and employee experience.
• Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security and access administration, and office-related purchasing.
• Support onsite onboarding and offboarding logistics, office changes, and small workplace improvements with People, IT, and other teams.
• Track office spending and invoices and maintain vendor contacts, procedures, and service follow-up.
• Manage onsite physical access and security systems, alarms, and emergency notifications.
• Administer the corporate travel platform, including traveler profiles, approved configurations, unused credits, and user guidance.
• Serve as the global first point of contact for employee travel questions, troubleshoot routine issues, and escalate matters to the travel provider as needed.
• Support travel bookings, itineraries, and changes when needed, in accordance with company travel policy and defined support hours.
• Partner with Finance, People, and travel vendors on policy communications, basic reporting, costs, and process improvements.
• Support travel for company guests, board members, and candidates.
• Provide designated executives with occasional scheduling, meeting logistics, travel coordination, and expense administration; provide administrative support as needed.
• Organize small workplace and administrative projects by tracking actions, owners, and deadlines.
• Coordinate Seattle team gatherings, onsite meetings, visitors, and occasional employee events, including vendors and logistics.

Benefits

• Health coverage, including dental and vision; Yubico pays 100% of the employee premium and 85% of family premiums.
• 401(k) plan with a dollar-for-dollar match up to 6%, capped at $6,000 per year, with immediate vesting.
• $1,200 wellness reimbursement, prorated based on start date; taxable if used.
• Annual $3,000 professional development stipend and mentorship program.
• 15 vacation days, 10 holidays, and 7 sick days per year.
• Paid parental leave: 8 weeks for all parents, with an additional 8 weeks for birthing parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed