Office Manager (Advanced)

The Tatitlek Corporation•Dahlgren, VA

12d•Onsite

About The Position

The Office Manager (Advanced) provides and leads administrative support for mid-executive-level personnel, including SES/Flag Officers, O-6 military personnel, and GS-15/NH-IV civilian personnel, as well as general administrative functions. The role requires the ability to work independently or lead teams in solving problems, experience supporting the Department of Defense, and the ability to provide daily supervision and direction to support teams. The position performs general administrative support, access control, travel and correspondence support, correspondence management, meeting support and attendance, policy and guidance communications, training and education monitoring, functional matrix staff in-processing, and command suite receptionist duties. Other duties may be assigned. Work is performed on-site in accordance with DoD/MDA policies, directives, and processes. The work is indoors, with some potential safety and health hazards related to electronics. Some travel may be required. A DoD Secret or higher clearance, or the ability to obtain and maintain a Secret clearance, is required. U.S. citizenship is required.

Requirements

Bachelor's degree and 4 years of experience in an administrative or business field; alternatively, an associate degree and 6 years of relevant experience, or a high school diploma or equivalent and 10 years of relevant experience.
At least 3 years of experience executing and leading tasks for mid-executive-level personnel (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian) and/or providing general administrative support across administrative functions.
Expertise preparing, reviewing, and coordinating executive-level correspondence.
Expertise in handling Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and classified information programs and procedures.
Expertise training and advising junior administrative assistants on administrative support matters.
Expertise in government records and database management processes and procedures.
Expertise in government travel processes and systems.
Expertise developing and maintaining administrative schedules, including electronic schedules and calendars.
Expertise in government correspondence handling procedures.
Proficiency with government task-management systems.
Proficiency researching, reviewing, and preparing meeting support materials, including briefings, papers, and read-aheads.
Proficiency with government time-management procedures and systems.
Expertise in Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
Excellent communication skills, including telephone, office etiquette, and writing skills.
DoD Secret or higher security clearance, or ability to obtain and maintain a Secret clearance.
U.S. citizenship.
Ability to obtain and maintain a security clearance, pass a satisfactory background screening and negative drug test, provide positive references, and provide proof of identity and legal authorization to work in the United States.

Responsibilities

Provide general administrative support.
Perform access control duties.
Provide travel support using government travel processes and systems.
Prepare, review, coordinate, and manage executive-level correspondence.
Provide meeting support and attend meetings; research, review, and prepare support materials such as briefings, papers, and read-aheads.
Support communication of policy and guidance.
Monitor training and education.
Support in-processing of functional matrix staff.
Serve as the command suite receptionist.
Train and advise junior administrative assistants on administrative support matters.
Develop and maintain administrative schedules, including electronic schedules and calendars.
Use government records, database, task-management, and time-management processes and systems.
Provide daily supervision and direction to support teams and lead administrative tasks.
Perform other duties as assigned.