Office Manager (Advanced)
About The Position
The Office Manager (Advanced) provides general administrative support and performs or leads tasks supporting mid-executive-level personnel, including SES/Flag Officers, O-6 military personnel, and GS-15/NH-IV civilians. The position requires the ability to work independently or lead teams in solving problems, experience supporting the Department of Defense, and the capability to provide daily supervision and direction to support teams. The role supports administration across access control, travel, correspondence, meetings, policy communication, training and education monitoring, staff in-processing, and command suite reception. Work is performed on-site in accordance with DOD/MDA policies, directives, and processes. Some travel may be required. A DoD Secret or higher clearance, or the ability to obtain and maintain a Secret clearance, is required; U.S. citizenship is also required.
Requirements
- Bachelor’s degree and 4 years of experience in an administrative or business field; alternatively, an associate degree and 6 years of experience, or a high school diploma or equivalent and 10 years of experience.
- 3 years of experience executing and leading tasks associated with mid-executive-level personnel and/or general administrative support across administrative functions.
- Expertise preparing, reviewing, and coordinating executive-level correspondence.
- Expertise in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and classified information handling programs and procedures.
- Expertise in government records and database management processes and procedures.
- Expertise in government travel processes and systems.
- Expertise developing and maintaining administrative schedules, including electronic schedules and calendars.
- Expertise in government correspondence handling procedures.
- Proficiency with government task management systems.
- Proficiency researching, reviewing, and preparing meeting support materials, such as briefings, papers, and read-aheads.
- Proficiency with government time-management procedures and systems.
- Expertise in Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
- Excellent communication skills, including telephone, office etiquette, and written communication.
- DoD Secret or higher security clearance, or ability to obtain and maintain a Secret clearance.
- U.S. citizenship.
- Ability to obtain and maintain a security clearance; satisfactory background screening, negative drug test, positive references, and proof of identity and legal authorization to work in the United States are required.
Responsibilities
- Provide general administrative support.
- Support access control.
- Provide travel support.
- Provide correspondence support and correspondence management.
- Provide meeting support and attend meetings.
- Support communication of policy and guidance.
- Monitor training and education.
- Support the in-processing of Functional Matrix Staff.
- Serve as Command Suite Receptionist.
- Perform other duties as assigned.
- Execute and lead administrative tasks associated with mid-executive-level personnel and/or general administrative support.
- Provide daily supervision and direction to support teams.
- Train and advise junior administrative assistants on administrative support matters.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
