Office Manager
About The Position
Nox Metals is building a supply chain that moves as fast as American factories do, using software and automation to supply aluminum plate, bar, and rounds to aerospace and defense manufacturers. We are seeking an Office Manager to maintain an organized, professional, and ready workplace for our Ferndale location. This role involves owning the practical systems that ensure the office runs smoothly and providing administrative support to maximize team efficiency. The ideal candidate will be proactive, anticipating needs, resolving issues, and establishing standards to ensure important details are managed effectively.
Requirements
- Highly organized and dependable without requiring constant direction
- Warm and professional with a wide range of people
- Quick to notice problems and practical about solving them
- Strong in written communication, scheduling, and follow-through
- Comfortable switching between planned work and urgent requests
- Careful with confidential information, money, access, and company property
- Comfortable with spreadsheets, calendars, documents, and workplace software
- Low ego and willing to own whatever keeps the team moving
Nice To Haves
- Experience in office management, executive support, workplace operations, hospitality, or facilities coordination
- Experience supporting a manufacturing, warehouse, startup, or fast-growing team
- Experience managing vendors, events, purchasing, or travel
- Familiarity with basic safety, access-control, or facility processes
- Comfort using AI tools to improve administrative work and documentation
Responsibilities
- Own daily office readiness, supplies, shared spaces, mail, and common equipment
- Welcome visitors and coordinate customer, candidate, vendor, and team visits
- Manage facility-service vendors and follow issues through completion
- Coordinate meetings, meals, travel, events, and occasional company logistics
- Support document, purchasing, invoice, and expense workflows
- Maintain clear records, inventories, contact lists, and office calendars
- Help new employees receive the access, equipment, and information they need
- Partner with operations and people teams on workplace needs
- Handle sensitive information and situations with discretion
- Build checklists and routines that keep the office consistent as the company grows
Benefits
- Equity in Nox Metals
- Company-paid medical, dental, and vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
