Office Manager

Mecka•New York, NY

23d•$70,000 - $85,000•Onsite

About The Position

Mecka AI is hiring an Office Manager to serve as the operational backbone of its New York office and support leadership. The role combines office operations, executive support, and business development and operational work. The Office Manager will run the day-to-day office, build systems and processes, coordinate across teams, and help keep commercial relationships and workflows moving. The position is based in Mecka's New York office and offers the opportunity to grow into broader operations or chief of staff responsibilities.

Requirements

At least 3 years of experience in an office manager, chief of staff, operations, or generalist role at a fast-moving company.
Demonstrated ability to manage multiple workstreams simultaneously without dropping tasks.
Strong written and verbal communication skills; clear, concise, and professional.
Comfort with data, metrics, and analytical work, beyond logistics.
Experience hosting events.
Able to handle sensitive information discreetly and professionally.
Highly organized and adaptable when priorities shift.

Nice To Haves

Prior experience at a startup, technology company, or high-growth environment.
Exposure to business development, sales operations, or commercial workflows.
Experience building or improving internal processes.
Comfort using Notion, Slack, Google Workspace, and CRM platforms.
Experience acting as a de facto office lead or chief of staff.

Responsibilities

Own day-to-day operations of the NYC office, including vendor relationships, supplies, and facilities.
Set up and maintain systems and processes that make the office efficient and professional.
Coordinate events, offsites, team meetings, and visitor logistics.
Serve as the operational point of contact for New York and address operational needs.
Support the BD and sales team with research, outreach coordination, and pipeline tracking.
Prepare decks, briefs, and other materials for partner and customer meetings.
Help manage relationships by tracking touchpoints, following up, and keeping work moving.
Identify opportunities to improve the management and growth of commercial relationships.
Coordinate across sales, deployments, and engineering to ensure the NYC office runs smoothly.
Flag issues, surface blockers, and solve problems before they escalate.
Help onboard new hires and contractors based in New York.