Office Manager

Liberty Tire Recycling•Johnston, SC

20d

About The Position

The Office Manager oversees day-to-day administrative and operational functions to maintain an efficient, organized, and professional work environment. The role manages office operations, administrative processes, facilities coordination, vendor relationships, and office support services, while providing administrative assistance to leadership and employees. The Office Manager coordinates across departments to support smooth workflows, effective communication, and compliance with company policies and procedures. The position also supports financial administration, employee records and HR processes, onboarding and separations, and facility needs. It may train, mentor, and supervise administrative staff and office support personnel when applicable, and identifies opportunities to improve processes and efficiency.

Requirements

3–5 years of office management, administrative management, payroll, HR administration, or related experience.
Experience coordinating office operations, vendors, facilities, employee records, and administrative processes.
Experience with ADP or a similar human resource information system (HRIS).
Strong organizational, planning, and time-management skills, including the ability to prioritize multiple responsibilities.
Excellent verbal and written communication skills and the ability to interact professionally at all levels of the organization.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong attention to detail and accuracy, including the ability to maintain confidential information.
Effective problem-solving and decision-making skills.
Customer service mindset and a professional, approachable demeanor.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to manage multiple priorities and meet deadlines.
Leadership, coordination, and team development capabilities.

Nice To Haves

Experience supporting accounts payable, billing, deposits, payroll, or other administrative accounting functions.
Prior supervisory or team leadership experience.
Experience supporting multiple departments and senior leadership.

Responsibilities

Oversee daily office operations and maintain an efficient, organized office aligned with company standards.
Manage administrative processes, filing systems, records management, and physical and electronic document retention.
Coordinate front office activities, including visitor reception, phone systems, mail distribution, and general inquiries.
Manage office supplies, equipment, inventory, and vendor relationships.
Coordinate meetings, calendars, travel arrangements, and office logistics as needed.
Prepare, maintain, and distribute reports, spreadsheets, correspondence, and other business documentation.
Provide administrative support to leadership, including special projects, presentations, and department initiatives.
Support accounts payable, expense reporting, invoice processing, deposits, account reconciliations, and check processing.
Scan, organize, and maintain financial and administrative documentation, including checks and supporting records.
Provide backup support for billing and invoicing functions.
Manage petty cash and document and reconcile funds.
Prepare and distribute month-end reports and administrative reporting packages.
Administer employee PTO tracking and attendance records.
Maintain employee records and support job grade and pay classification administration.
Process and maintain employee information in ADP, ensuring accuracy and confidentiality.
Coordinate new-hire onboarding, employment documentation, and orientation activities.
Assist with employee separations, terminations, and required documentation.
Administer unemployment claims and related correspondence.
Partner with Human Resources to maintain personnel files, compliance records, and employee communications.
Coordinate facility needs, maintenance requests, and office safety initiatives.
Ensure compliance with company policies, procedures, financial controls, and administrative standards.
Train, mentor, and supervise administrative staff and office support personnel when applicable.
Identify and implement administrative process improvements and best practices.
Perform other duties as assigned.