Office Manager

Diocese of St. Augustine•Fernandina Beach, FL

26d•Onsite

About The Position

Under the direction of the Principal, the Office Manager is responsible for a full range of functions within the school. This role involves managing registration, purchasing, classroom/parent communications, office organization, and other duties to ensure the smooth operation of the school's front office. Additionally, this position serves as the principal's administrative assistant, performing related tasks as delegated.

Requirements

Must have a working knowledge of, and a strong commitment to the mission of the Diocese and a Catholic school.
Must have excellent communications skills, verbal and written.
Must have excellent human relations and interpersonal skills.
Ability to exercise courtesy to fellow employees, families, and the public.
Must be a self-starter, well organized and able to handle multiple tasks.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment.
Punctuality is a must at all times.
Proficiency in computer technology to include word-processing and spreadsheets.
Minimum typing skills of 40 WPM.
Professional bearing; clean and neat personal appearance.
Ability to successfully complete a criminal history and background check.
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

A practicing Roman Catholic in full communion with the Church preferred.

Responsibilities

Supports the school's spiritual and pastoral mission.
Abides by Catholic principles in professional and private life.
Works collaboratively and displays a positive, friendly, and professional manner with all employees and school families.
Manages student registration, explains tuition, reviews student records and transcripts, and monitors attendance.
Coordinates marketing and social media with the Public Relations coordinator.
Maintains and respects the privacy of individuals.
Schedules and gives classroom tours, demonstrating knowledge of the school's philosophy, history, academics, and schedules.
Receives and processes student applications and withdrawals, ensuring maintenance of applications and updating the student information system.
Assists in the functions of registration, including ongoing registration of new students.
Works closely with the school finance department regarding registration, tuition commitment, and financial aid.
Works closely with teachers to facilitate new student transitions.
Answers and handles incoming telephone calls professionally and courteously.
Handles correspondence accurately and in a timely manner.
Maintains files and other student-related documentation.
Performs other duties as assigned.