Office Manager

Mecka•New York, NY

21d•Onsite

About The Position

Mecka AI is hiring an Office Manager to run the day-to-day operations of its New York City office and support leadership. The role combines office management, executive workflow support, business development assistance, and cross-functional operations. The Office Manager will help keep the office efficient and professional, coordinate across teams, and contribute to commercial and operational work as needed. The position offers high trust and visibility, direct access to leadership, and potential to grow into broader operations or Chief of Staff responsibilities.

Requirements

At least 3 years of experience in an office manager, Chief of Staff, operations, or generalist role at a fast-moving company.
Demonstrated ability to manage multiple workstreams simultaneously without dropping tasks.
Strong written and verbal communication skills, with clear, concise, and professional communication.
Comfort with data, metrics, and analytical work in addition to logistics.
Experience hosting events.
Able to handle sensitive information discreetly and professionally.
Highly organized and adaptable when priorities shift.

Nice To Haves

Prior experience at a startup, technology company, or high-growth environment.
Exposure to business development, sales operations, or commercial workflows.
Experience building or improving internal processes.
Comfort using Notion, Slack, Google Workspace, and CRM platforms.
Experience acting as a de facto office lead or Chief of Staff.

Responsibilities

Own day-to-day New York City office operations, including vendor relationships, supplies, facilities, and other office needs.
Set up and maintain systems and processes that make the office efficient and professional.
Coordinate events, offsites, team meetings, and visitor logistics.
Serve as the go-to person for operational matters in New York.
Support the business development and sales teams with research, outreach coordination, and pipeline tracking.
Help prepare decks, briefs, and materials for partner and customer meetings.
Assist with relationship management by tracking touchpoints, following up, and keeping activity moving.
Identify opportunities to improve the management and growth of commercial relationships.
Serve as the operational point of contact for the New York office.
Coordinate across sales, deployments, and engineering to ensure the New York office runs smoothly.
Flag issues, surface blockers, and resolve problems before they escalate.
Help onboard new hires and contractors based in New York.