Office Manager

Liberty Tire Recycling•Johnston, SC

21d

About The Position

The Office Manager oversees the day-to-day administrative and operational functions of the office to ensure an efficient, organized, and professional work environment. The role manages office operations, administrative processes, facilities coordination, vendor relationships, and office support services while providing administrative support to leadership and employees. The Office Manager serves as a central point of coordination across departments, supporting smooth workflows, effective communication, and adherence to company policies and procedures.

Requirements

3–5 years of office management, administrative management, payroll, HR administration, or related experience.
Experience coordinating office operations, vendors, facilities, employee records, and administrative processes.
Experience working with ADP or similar human resource information systems (HRIS).
Strong organizational, planning, and time-management skills, including the ability to prioritize multiple responsibilities.
Excellent verbal and written communication skills and the ability to interact professionally at all levels of the organization.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong attention to detail and accuracy, including the ability to maintain confidential information.
Effective problem-solving and decision-making skills.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to manage multiple priorities while meeting deadlines.
Customer-service mindset with a professional and approachable demeanor.

Nice To Haves

Experience supporting accounts payable, billing, deposits, payroll, or other administrative accounting functions.
Prior supervisory or team leadership experience.
Experience supporting multiple departments and senior leadership.
Leadership, coordination, and team development capabilities.

Responsibilities

Oversee daily office operations to maintain efficiency, organization, and alignment with company standards.
Manage administrative processes, filing systems, records management, and retention of physical and electronic documents.
Coordinate front-office activities, including visitor reception, phone systems, mail distribution, and general inquiries.
Manage office supplies, equipment, inventory, and vendor relationships.
Coordinate meetings, calendars, travel arrangements, and office logistics as needed.
Prepare, maintain, and distribute reports, spreadsheets, correspondence, and other business documentation.
Provide administrative support to leadership, including special projects, presentations, and department initiatives.
Support accounts payable, expense reporting, invoice processing, deposits, account reconciliations, and check processing.
Scan, organize, and maintain financial and administrative documentation, including checks and supporting records.
Provide backup support for billing and invoicing functions.
Manage petty cash and document and reconcile funds.
Prepare and distribute month-end reports and administrative reporting packages.
Administer employee paid time off tracking and attendance records.
Maintain employee records and support job grade and pay classification administration.
Process and maintain employee information in ADP, ensuring accuracy and confidentiality.
Coordinate new-hire onboarding, employment documentation, and orientation activities.
Assist with employee separations, terminations, and required documentation.
Manage unemployment claims administration and related correspondence.
Partner with Human Resources to maintain personnel files, compliance records, and employee communications.
Coordinate facility needs, maintenance requests, and office safety initiatives.
Ensure compliance with company policies, procedures, financial controls, and administrative standards.
Train, mentor, and supervise administrative staff and office support personnel when applicable.
Identify opportunities to improve administrative processes and implement best practices to increase efficiency.
Perform other duties as assigned.