Office Manager

The Salvation Army USA Central Territory•Salina, KS

22d

About The Position

The Office Manager provides administrative support to the office and staff, performing secretarial and administrative duties, statistical reporting, volunteer coordination, and property-use and upkeep responsibilities. The role includes office reception and correspondence, records and meeting support, coordination of volunteers and community service relationships, seasonal program assistance, rental and property administration, personnel support, and accounting tasks. The position also requires local travel and driving for Salvation Army business, and may involve evening and weekend work. The Office Manager supervises volunteers, SER workers, and Community Service Workers. The position is performed in a typical office environment and requires support for The Salvation Army's religious mission.

Requirements

High school diploma or equivalent.
Minimum two years of related experience.
Highly effective organizational, interpersonal, and conversational skills.
Ability to maintain confidentiality of information.
Attention to detail.
Decision-making and problem-solving skills.
Ability to perform with limited supervision and demonstrate initiative.
Ability to communicate effectively verbally and in writing.
Ability to maintain positive relationships with Officers, staff, volunteers, community influencers, Advisory Board members, Corps members, and prospective donors.
Ability to use Microsoft Office and virtual meeting software.
Ability to operate basic office equipment, including telephone, computer, copier, fax, and scanning equipment.
Willingness to support The Salvation Army mission.
Valid driver's license from the state of residence and approval through The Salvation Army Fleet Safety Program to drive a Salvation Army or personal vehicle on Salvation Army business.
Ability to meet the physical requirements, including speaking, hearing, vision, manual dexterity, lifting, pulling and pushing materials up to 25 pounds, bending, squatting, walking, and sitting or standing for extended periods.
Agreement not to undermine The Salvation Army's religious mission as an employee.

Nice To Haves

Post-secondary degree or certification preferred.

Responsibilities

Provide receptionist services, direct calls, give information to callers, receive clients, and direct them to the appropriate person.
Receive, review, answer, route, and prepare incoming and outgoing mail.
Type, proofread, and correct correspondence, reports, forms, and other documents; compose routine correspondence.
Compile statistics for the Corps and add-on Turbo Program.
Arrange, prepare, distribute, and take minutes and agendas for staff and advisory board meetings, with Corps Officer approval of final layout.
Maintain subject and operational records, create and maintain records, lists, and electronic databases, and file correspondence and other records, including confidential materials.
Copy and scan correspondence and other printed matter.
Schedule appointments and attend community meetings as requested or assigned.
Prepare orders for Corps supplies and equipment as requested.
Supervise and direct volunteers to various programs.
Represent the Corps with community service network agencies as directed by the Corps Officer and in coordination with the in-house Social Service office.
Encourage a positive work environment and comply with organizational and Corps-specific policies and procedures.
Assist with completion and submission of Youth and Camp Corps reporting to Divisional Headquarters and provide the public with information about Youth and Camp programs.
Assist with transportation of individuals as necessary and participate in seasonal or other program assignments.
Manage rental contract documents, record and deposit rental income, coordinate building opening and closing, and schedule property rentals with the Corps Officer.
Maintain property inventory, maintenance schedules, schedules of use, vehicle maintenance and fleet-use logs, property keyholder lists, and WEX fleet card code lists.
Assist with personnel administration and personnel- and benefits-related matters; train and certify new employees in Safe From Harm.
Perform banking transactions according to policies and procedures.
Record incoming donations, provide receipts for donations, Sunday contributions, and event income, bank funds at least three times weekly, scan receipts, and send them to CAC at DHQ.
Scan Thrift Store receipts and send them to CAC at DHQ.
Scan incoming bills after Corps Officer review and approval and send them to CAC.
Scan incoming checks through the CDS remote system.
Drive as required, subject to possessing a valid state driver's license and approval through The Salvation Army Fleet Safety Program.