Office Manager

Aalo Atomics•Austin, TX

22d•Onsite

About The Position

Aalo is seeking a friendly, organized, and proactive Office Manager to serve as the face of its office and keep day-to-day operations running smoothly. The Office Manager is the first point of contact for visitors and employees and helps ensure the front desk and office environment reflect Aalo’s professionalism and hospitality. The role includes front desk and visitor support, meal and hospitality coordination, general office management, and administrative support to leadership and staff. The position is based in the United States and requires working on-site in North Austin, Texas. Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships. Aalo Atomics describes its environment as collaborative and supportive, with opportunities for professional growth and intellectually challenging careers.

Requirements

High school diploma or GED.
Excellent interpersonal and communication skills.
Strong organizational skills and ability to multitask and prioritize.
Friendly, professional, and welcoming demeanor.
Proficiency with basic office software, including email, scheduling tools, Microsoft Office, or Google Workspace.
Ability to problem-solve independently and take initiative.
Reliable, punctual, and detail-oriented.
Based in the United States.
Willingness to work on-site in North Austin, Texas.
Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.
Ability to sit, stand, and move around the office for extended periods.
Ability to occasionally lift office supplies or deliveries weighing up to 25 lbs.

Nice To Haves

Prior experience in an office support, administrative, or customer service role is preferred.

Responsibilities

Greet visitors, guests, and employees at the front desk and address their needs, directing them to the appropriate person or resource.
Maintain visitor sign-in/sign-out procedures and issue badges, if applicable.
Answer, screen, and direct incoming phone calls.
Keep reception and lobby areas clean, organized, and presentable.
Arrange and order meals, snacks, and beverages for visitors, meetings, and office events; accommodate dietary restrictions and preferences.
Coordinate catering setup and cleanup.
Maintain kitchen and break room supplies and keep those areas stocked and tidy.
Order and maintain office supplies, equipment, and inventory.
Serve as the primary point of contact for building management, vendors, and service providers.
Coordinate office maintenance, repairs, and cleaning services.
Manage incoming and outgoing mail, packages, and deliveries.
Support new employee onboarding, including workspace setup, supplies, and welcome materials.
Assist with scheduling and preparing conference rooms for meetings.
Help plan and execute company events, celebrations, and team gatherings.
Maintain office policies and procedures and suggest improvements as needed.
Manage office-related budgets, expenses, and vendor invoices.
Provide general administrative support to leadership and staff as needed.
Ensure compliance with workplace safety and health standards.