Office Manager

OSU Rec Sports - Sport. Leadership. Wellness.•Ontario, NY

22d•$50,000 - $65,000•Onsite

About The Position

The Malheur Experiment Station at Oregon State University is seeking a full-time, 12-month professional faculty Office Manager to support the day-to-day operations and fiscal oversight of the station. Located in Ontario, Oregon, the station is part of the College of Agricultural Sciences and conducts research and education related to sustainable agriculture and natural resource conservation. The Office Manager assists the Director and supports faculty, staff, researchers, technicians, and students so research teams can focus on their work. The role is based in a collaborative, community-focused workplace where ideas for improving station operations are valued. The position involves administrative and purchasing support, grant budget assistance, personnel recordkeeping and HR paperwork, and coordination of station events. The position may require work outdoors in inclement weather, evening and weekend work, and overnight travel. It is deemed essential during university work curtailments or closures; the incumbent is expected to contact a supervisor or Person in Charge by phone to determine whether to report to work.

Requirements

Bachelor’s degree in a related field and three years of office management experience in a complex office environment, or an equivalent combination of education and experience; alternatively, five or more years of office management experience.
Proficiency with computers and standard office programs, including Microsoft Office, electronic databases, email, and web applications.
Effective written and verbal communication skills.
Ability to work independently with minimal supervision.
Ability to maintain confidentiality concerning personnel transactions and other sensitive matters.
Must successfully complete a criminal history check and be determined position qualified under applicable university standards.
Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in the state of residence, be determined position qualified, and self-report convictions as required by university policy.
Must complete the National Sex Offender Public website review conducted by OSU prior to hire.

Nice To Haves

Proficiency with website content management systems such as Drupal or WordPress.
Bilingual English/Spanish ability.
Photographic skills.
Experience with independent problem solving.
Ability to multitask and work independently with subordinates, colleagues, students, faculty, administrators, and the public.
Ability to organize, delegate, administer, communicate, and follow through on assigned tasks.

Responsibilities

Assist the Director with administrative management of the station’s day-to-day operations.
Assist with purchasing and ordering decisions, including obtaining quotes for major purchases such as farm equipment and IT purchases.
Assist faculty and staff with purchase card management.
Assist faculty with grant budget preparation, management, and oversight.
Serve as the Human Resources Liaison; maintain personnel records and submit hiring, change, and termination paperwork to OSU Human Resources for processing.
Co-arrange or coordinate departmental meetings, socials, gatherings, research events, and Field Days at the Malheur Experiment Station.
Attend workshops, seminars, and training sessions to develop skills and knowledge relevant to the position.
During inclement weather, emergencies, or university work curtailments or closures, contact a supervisor or Person in Charge by phone to determine whether reporting to work is required.