Office Manager-Superior 8

Hamilton County•Noblesville, IN

9d•Onsite

About The Position

The Office Manager for Hamilton County Superior Court 8 manages office operations, coordinates court schedules, administers the department budget, and supervises personnel. The position performs moderately complex duties under general supervision and follows established department and court policies and procedures. It maintains frequent contact with coworkers, County departments, attorneys, law enforcement agencies, the Bureau of Motor Vehicles, and the public to exchange information, explain procedures, resolve problems, and coordinate court operations. The role reports directly to the Superior Court 8 Judge. The position is full-time, non-exempt, and scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. Occasional extended and/or evening hours may be required. The listed 2027 hourly rate is $31.0434. A resume and cover letter are required.

Requirements

High school diploma or GED and at least three years of relevant clerical experience, preferably in a legal or court environment, or an equivalent combination of education and experience.
Thorough knowledge of the Indiana Rules of Court, standard office and court policies and procedures, and related terminology, with the ability to apply that knowledge to interrelated tasks.
Working knowledge of basic bookkeeping principles and ability to perform arithmetic calculations for payroll, claims and vouchers, budget records, and reports.
Ability to type accurately and operate standard office equipment.
Working knowledge of English grammar, spelling, and punctuation, and ability to communicate effectively orally and in writing.
Ability to communicate professionally and sensitively with coworkers, County departments, attorneys, law enforcement agencies, the Bureau of Motor Vehicles, and the public, including with regard to professional ethics, gender, cultural diversity, and disabilities.
Ability to understand and follow written and oral directions and respond appropriately to constructive criticism.
Ability to manage multiple tasks under time pressure and complete assignments amid frequent distractions and interruptions.
Ability to serve the public with diplomacy and respect, including during occasional encounters with irate or hostile people.
Ability to comply with employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Ability to work independently and with others in a team environment with minimum supervision and maintain respectful working relationships.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Responsibilities

Supervise and direct assigned personnel, including interviewing applicants, making hiring recommendations, assigning and delegating work, providing training and corrective instruction, evaluating performance, maintaining discipline, and discussing staff problems with the Judge as needed.
Serve as a department liaison with other County departments and attorneys.
Manage office operations and ensure efficient, timely workflow.
Oversee scheduling of hearings and trials within required time limits under the Indiana Rules of Court.
Prepare and process small claims files, including chronological case summary entries, body attachments, and final order garnishments.
Process court orders signed by the Judge.
Perform duties of other department personnel in their absence.
Arrange for attorneys to serve as pro tem judge when the Judge is absent.
Prepare payroll by entering time-clock omissions, hours worked, leave, and compensatory time in a computer, and verify computer calculations of amounts and time off.
Scan documents generated by the court and court office and place them in the appropriate processing queue.
Assist the bailiff at informal pre-trials when needed.
Perform related duties as assigned.