Office Manager-Superior 8

Hamilton County, Indiana • Noblesville, IN

11d • Onsite

About The Position

The Office Manager serves Superior Court 8 in Hamilton County, Indiana, and manages office operations, court scheduling, the department budget, and personnel. The position supervises assigned employees and coordinates with other County departments, attorneys, and members of the public. It performs court-office, case-processing, payroll, document-scanning, and administrative duties under general supervision and reports directly to the Superior Court 8 Judge.

The role is full-time, non-exempt, and scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. The listed 2027 hourly rate is $31.0434. Occasional extended and/or evening hours may be required. Applicants must submit a resume and cover letter.

Requirements

• High school diploma or GED and at least three years of relevant clerical experience, preferably in a legal or court environment, or an equivalent combination of education and experience.
• Thorough knowledge of the Indiana Rules of Court and standard office and court policies, procedures, and terminology, with the ability to apply that knowledge to interrelated tasks.
• Working knowledge of basic bookkeeping and ability to perform arithmetic calculations for payroll, claims and vouchers, budget records, and reports.
• Ability to type accurately and operate standard office equipment, including a computer, printer, calculator, telephone, fax machine, transcriber/dictaphone, court reporting equipment, and copier.
• Working knowledge of standard English grammar, spelling, and punctuation, and effective oral and written communication skills.
• Ability to understand and follow written and oral instructions and respond appropriately to constructive criticism.
• Ability to manage multiple tasks under time pressure and complete assignments amid frequent distractions and interruptions.
• Ability to serve the public diplomatically and respectfully, including during occasional encounters with irate or hostile people.
• Ability to comply with employer and department personnel policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
• Ability to work independently and with others in a team environment with minimum supervision, and maintain respectful working relationships.
• Ability to provide public access to department information or maintain confidentiality of records according to state requirements.
• Ability to occasionally work extended and/or evening hours.

Responsibilities

• Supervise and direct assigned personnel, including interviewing applicants, making hiring recommendations, planning and delegating work, training and providing corrective instruction, evaluating performance, maintaining discipline, and discussing staff problems with the Judge as needed.
• Serve as department liaison with other County departments and attorneys.
• Manage office operations and workflow, including scheduling hearings and trials within required time limits under the Indiana Rules of Court.
• Prepare and process small claims files, including chronological case summary entries, body attachments, and final order garnishments; process court orders signed by the Judge.
• Perform the duties of other department personnel when they are absent and arrange for attorneys to serve as pro tem judge when the Judge is absent.
• Prepare payroll by entering and verifying time-clock omissions, hours worked, leave, and comp time.
• Scan documents generated by the court and court office and route them to the appropriate processing queue.
• Assist the bailiff at informal pre-trials when needed.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED