Office Manager

AO Racing•St. Charles, IL

22d

About The Position

AO Racing is seeking a highly organized, proactive, and adaptable Office Manager to support the day-to-day operations of its professional sportscar racing organization. This hands-on role involves varied office, administrative, facilities, hospitality, shipping, inventory, travel, and general support duties. The Office Manager helps keep people, processes, and spaces running smoothly, anticipates team needs, and supports leadership and team members in a fast-paced environment where priorities may change quickly. The position also assists with operational and race-related projects as needed.

Requirements

5–7 years of office management, executive assistant, operations, or administrative experience.
Strong proficiency with Microsoft Office Suite, Google Workspace, and Excel.
Outstanding organizational skills and attention to detail.
Ability to manage competing priorities and meet deadlines.
Excellent customer service and interpersonal skills.
Strong judgment and ability to handle confidential information.
Self-motivated with a positive, can-do attitude.
Valid driver's license and reliable transportation.
Excellent verbal and written communication skills.
Ability to solve problems independently, take initiative, and anticipate needs.
Ability to remain calm under pressure and adapt to changing priorities in a fast-paced environment.
Comfort interacting with a variety of personalities and communication styles.
Service-oriented mindset and willingness to assist wherever needed.

Responsibilities

Oversee day-to-day office operations and administrative functions.
Manage office supplies, equipment, snacks, beverages, and other inventory.
Keep kitchens, break areas, and common spaces clean, stocked, and organized.
Coordinate building maintenance, repairs, cleaning services, and vendor relationships; work with property management and other service providers to maintain the facility.
Provide administrative support to leadership and team members.
Review, track, and assist with invoice processing and vendor payments.
Maintain vendor files, records, contracts, and administrative documentation.
Assist with expense tracking and operational reporting.
Support administrative and special projects as needed.
Coordinate team lunches, celebrations, employee events, hospitality, and special events.
Help foster a positive and supportive team culture and serve as a resource for day-to-day team needs.
Assist with shipping and receiving, including incoming and outgoing packages, freight, and deliveries.
Track inventory and maintain organized storage areas; assist with supplies and operational inventory management.
Work with the team coordinator on non-event travel coordination and publish non-event itineraries to team personnel.
Support team logistics and scheduling needs.
Assist with operational and race-related projects as needed.
Run business-related errands.
Launder team uniforms and other team items as needed.
Provide support wherever needed to help the team and organization.