Office Manager

Acela Truck • Bozeman, MT

27d • $25 - $27 • Onsite

About The Position

Acela Truck Company is seeking an organized, detail-oriented, and dependable Office Manager to oversee daily administrative and office operations. The role supports company leadership, production managers, finance, and employees to help business operations run efficiently. The Office Manager handles accounting support, payroll and HR administration, vehicle documentation, logistics coordination, recordkeeping, and general office management. The position is on-site in a fast-paced, process-driven vehicle manufacturing environment and requires adaptability, accuracy, clear communication, independent ownership of tasks, and the ability to manage competing priorities.

Requirements

• At least one year of administrative or office management experience.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with multiple departments.
• Professional judgment when handling confidential financial and employee information.

Nice To Haves

• At least two years of experience using QuickBooks.
• Experience with accounts payable, accounts receivable, bookkeeping, or general accounting support.
• An associate’s or bachelor’s degree; equivalent experience will be considered.

Responsibilities

• Manage daily office operations and provide administrative support to leadership and department managers.
• Manage assigned administrative tasks independently and prioritize competing deadlines.
• Maintain organized filing systems, records, company documentation, and internal procedures.
• Monitor office supplies, equipment, and building maintenance needs.
• Coordinate communications, meetings, and administrative activities.
• Perform accounts payable and accounts receivable duties.
• Assist with order tracking, invoice processing, account reconciliation, and month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Work with the Controller and management to track deadlines, commitments, and financial responsibilities.
• Assist with payroll processing and related recordkeeping.
• Coordinate employee onboarding, paperwork, and new-hire documentation.
• Assist with health insurance enrollment and employee benefits administration.
• Maintain confidential employee records and support routine HR administrative activities.
• Coordinate with management to ensure employee documentation is complete and current.
• Prepare and process paperwork related to vehicle sales, titling, registration, and ownership transfers.
• Coordinate vehicle transportation to and from company facilities, schedule deliveries, track vehicle movements, and maintain related records.
• Communicate with internal teams, customers, vendors, and transportation providers.
• Support day-to-day business operations in coordination with leadership and production managers.
• Identify opportunities to improve administrative processes and office efficiency.
• Handle sensitive information professionally and maintain confidentiality.
• Perform other duties as assigned.

Benefits

• 401(k) with company matching.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Paid time off in accordance with company policy.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed