Office Manager

Cornerstone Advisors of Arizona, LLC • Scottsdale, AZ

34d • Onsite

About The Position

The Office Manager is responsible for overseeing the efficient, professional, and seamless daily operations of Cornerstone Advisors’ corporate headquarters in Scottsdale, Arizona. Reporting directly to the Chief Operating Officer (COO), this position provides operational oversight and coordination of office administration, facilities management, workplace services, hospitality, employee support, and day-to-day administrative functions, ensuring a productive, organized, and welcoming work environment. The Office Manager collaborates cross-functionally with Finance, Information Technology, Legal, Human Resources, Marketing, and Events to support organizational priorities, maintain operational consistency, and deliver a high standard of workplace service while ensuring specialized functional decisions remain with the appropriate departmental leaders. This is a full-time, on-site position based at Cornerstone Advisors’ corporate headquarters in Scottsdale, Arizona, Monday through Friday. Regular on-site presence is required to provide direct oversight of daily office operations, support employees and visitors, and ensure continuity of workplace services.

Requirements

• Microsoft 365 proficiency; ability to learn room-booking, inventory, expense, service-desk, and communication systems; accurate recordkeeping; basic invoice and budget coordination.
• Strong organization, attention to detail, service orientation, resilience, discretion, composure, initiative, prioritization, sound judgment, and reliable follow-through.
• Relevant education, training, and professional experience sufficient to perform the role effectively.
• At least five years of progressive experience in office management, workplace operations, facilities coordination, executive support, hospitality, or a comparable service-oriented position.
• Proficiency in Microsoft 365 and ability to learn workplace administrative systems.

Nice To Haves

• Prior responsibility for a corporate or professional office
• Consulting or professional-services experience
• Experience supporting senior leaders and handling confidential matters

Responsibilities

• Oversee office readiness, shared spaces, conference rooms, supplies, deliveries, visitor support, and workplace communications.
• Coordinate building management, repairs, cleaning, security, access, parking, safety supplies, inspections, and emergency readiness.
• Manage inventory, purchasing logistics, seating, office moves, and onboarding/offboarding coordination with HR and IT.
• Arrange meetings, catering, client visits, and employee events.
• Track vendor services and renewal calendars, route invoices to Finance, and support the COO with administrative projects and process improvements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed