Office Manager

Diocese of St. Augustine•Saint Michael, MN

25d•Onsite

About The Position

The Office Manager works under the direction of the Principal and is responsible for a broad range of school functions that help keep daily front-office policies and procedures running smoothly. Responsibilities typically include registration, purchasing, classroom and parent communications, office organization, and duties reflecting the role of the Principal’s administrative assistant. The position supports the school’s spiritual and pastoral mission and requires adherence to Catholic principles in professional and private life. The Office Manager welcomes and assists employees and school families, maintains confidentiality, and works collaboratively with school staff and the finance department. The role may require travel and driving a personal vehicle to diocesan locations.

Requirements

Working knowledge of and strong commitment to the mission of the Diocese and a Catholic school.
Excellent verbal and written communication skills and strong human-relations and interpersonal skills.
Ability to treat fellow employees, families, and the public courteously.
Self-starter who is well organized and able to handle multiple tasks.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is required at all times.
Proficiency with computer technology, including word processing and spreadsheets.
Minimum typing speed of 40 words per minute.
Professional bearing and a clean, neat personal appearance.
Ability to successfully complete a criminal history and background check.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and present information effectively and respond to questions.
Ability to perform basic arithmetic and calculate rates, ratios, and percentages, and interpret bar graphs.
Ability to define problems, collect data, establish facts, draw valid conclusions, and interpret technical instructions.
Ability to meet the physical demands of the job, including regularly lifting or moving up to 30 pounds.
Ability to travel and drive a personal vehicle to various diocesan locations, as required.

Nice To Haves

Practicing Roman Catholic in full communion with the Church.

Responsibilities

Support the school’s spiritual and pastoral mission.
Work collaboratively and maintain a positive, friendly, and professional manner with employees and school families.
Manage student registration, explain tuition, review student records and transcripts, and monitor attendance.
Coordinate marketing and social media with the Public Relations Coordinator to promote the school.
Maintain and respect the privacy of the people supported.
Schedule and conduct classroom tours; be knowledgeable about the school’s philosophy and history and answer parent questions about academics, schedules, and class size.
Receive and process student applications and withdrawals, maintain applications, and update information in the student information system.
Assist with ongoing registration of new students.
Work with the school finance department regarding registration, tuition commitments, and financial aid.
Work with teachers to support new-student transitions.
Answer and handle incoming telephone calls professionally and courteously.
Handle correspondence accurately and on time, and maintain files and other student-related documentation.
Perform other duties as assigned.