Office Manager

Salamander Solutions Inc.•Houston, TX

23d

About The Position

The Office Manager oversees daily office operations and serves as a primary administrative resource for office and manufacturing employees. The role coordinates facilities, workplace services, employee support, visitor access, shipping, and operational resources to maintain an organized, efficient, professional, and positive work environment. It also supports Human Resources and Health and Safety activities and chairs the employee engagement committee, helping plan company events, recognition programs, and workplace culture activities. The successful candidate is organized, detail-oriented, proactive, and able to manage competing priorities independently in a fast-paced environment. They work collaboratively with employees across office and production teams, maintain confidentiality, and demonstrate integrity, professionalism, and accountability. An associate's or bachelor's degree and a relevant professional certification are desired but not required. Salamander is an Equal Employment Opportunity Employer and prohibits discrimination and harassment on protected grounds.

Requirements

At least 5 years of progressive experience in office management, workplace operations, facilities coordination, executive administration, or related administrative leadership roles.
Strong organizational skills and exceptional attention to detail.
Ability to prioritize effectively, manage competing demands, and work independently with minimal supervision.
Excellent written and verbal communication skills.
Ability to build positive working relationships across all levels of an organization.
Strong problem-solving skills and a proactive approach to operational challenges.
Proven ability to meet deadlines and manage multiple priorities effectively.
Comfort working in a fast-paced environment and interacting regularly with office and production employees.
Demonstrated discretion and ability to handle confidential information.
Ability to work effectively in a collaborative team environment with integrity, professionalism, and accountability.

Nice To Haves

Associate's or bachelor's degree (desired but not required).
Professional certification in office administration, business administration, project coordination, or a related field (desired but not required).

Responsibilities

Oversee day-to-day office operations to maintain an organized, efficient, and professional work environment.
Provide administrative support to office and manufacturing employees for workplace and operational needs.
Coordinate facilities maintenance, repairs, inspections, workplace changes, and service requests.
Manage relationships with facility and office service providers, including security, housekeeping, shipping carriers, water service, and office equipment vendors.
Partner with corporate shared services teams on administrative, workplace, and employee-support activities.
Chair the employee engagement committee and plan and execute company events, recognition programs, and workplace culture activities.
Support Human Resources with interview scheduling, candidate travel, onboarding logistics, and other administrative needs.
Coordinate site health and safety activities with the Health and Safety team, including first aid supplies, AEDs, safety equipment, training documentation, inspections, and emergency preparedness resources.
Manage office, breakroom, and workplace inventories, including supplies, furniture, equipment, and other operational resources.
Welcome and assist visitors, customers, candidates, and vendors.
Coordinate security access, visitor management, and employee badge administration.
Oversee incoming and outgoing mail, shipping, and courier services.
Respond to urgent workplace issues and coordinate timely resolution with internal stakeholders and external service providers.
Handle sensitive company and employee information confidentially and professionally.