Office Manager

The Salvation Army Southern California•Kalispell, MT

33d•Onsite

About The Position

The Office Manager is responsible for tracking corps finances and maintaining business files in an orderly and cost-effective manner. Responsible for the day-to-day details of accounting procedures and clerical duties.

Requirements

High School Diploma or equivalent required
Must have the ability to relate positively to people from diverse backgrounds.
Be flexible and open to new ideas, concepts, and ways of doing things while keeping pace with multiple priorities.
Possess excellent organizational skills including multitasking, time management, attention to detail, and ability to prioritize in a fast-paced environment.
Ability to use basic office equipment such as phone systems, printer and copier machines and a computer.
Ability to work with minimal supervision and be able to maintain confidentiality of sensitive materials and information.
Possess excellent written and oral communication skills.
Demonstrate good judgment and act in a professional manner.
Ability to speak and write the English language with professional level skill is required.
A valid and current State of Montana drivers’ license.
Age 21 for driving responsibilities, and ability to pass a State of Montana motor vehicle check as well as complete The Salvation Army driving test.
Microsoft Office suite
Able to work with multiple social media platforms
Working knowledge of integrated database applications and ability to use new software programs with basic training.
Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
Ability to operate telephone
Ability to operate a desktop or laptop computer
Ability to lift up to 25 lbs. (usually file boxes)
Ability to access and produce information from a computer
Ability to understand written information

Nice To Haves

some college preferred
Previous office or clerical work is beneficial
Previous Salvation Army work or volunteer experience is beneficial

Responsibilities

Prepare bank deposits weekly and transmit information to DHQ.
Drive a Salvation Army provided vehicle to local bank branch and make deposits as needed during the week.
Process Credit Card donations and transactions.
Prepare supply orders for approval by Corps Officer(s).
Prepare payables and receivables for review and approval by Corps Officer(s).
Maintain vendor files and appropriate correspondence per Salvation Army policies and procedures.
Maintain employee timecard and payroll information, including vacation and sick accruals with appropriate backup.
Maintain personnel files in a confidential area.
Process incoming mail per policy; forward donations to the Army’s processing center.
Assist Corps Officer(s) in processing of special fund-raising event & seasonal revenue/expenses.
Assist Corps Officer(s) with budget preparation.
Assist Corps Officer(s) with TSAMM item preparation.
Attend staff meetings and trainings as required, including but not limited to Protecting the Mission – child safety training, and The Salvation Army fleet safety training.
Maintain professional appearance and adhere to employee dress codes at all times when working.
Assist with seasonal efforts, which may include but are not limited to: Christmas Intake/Distribution, Kettle fund-raising program drop off/pick up, counting, and data entry.
Other duties as assigned by Corps Officer(s).