Office Manager H}

ARCH•Emerson, NJ

1d•Onsite

About The Position

Manages general office activities, accounts payable processing, front office operations, administrative records, and human resources support by performing the following duties. This role is responsible for managing day-to-day accounts payable activities, processing vendor payments, managing employee credit card statements, handling vendor inquiries, maintaining office supplies, ensuring a clean and professional front office, providing administrative support to the HR Generalist, assisting with recruiting and onboarding, maintaining employee training records, coordinating company meetings and events, assisting the Purchasing Department, maintaining company data and records, answering telephone calls, greeting visitors, distributing mail, and creating various administrative documents.

Requirements

Prior office / administration experience
High School Diploma
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledgeable in the use of Microsoft Office software and Windows operating system.
Knowledgeable in Excel

Nice To Haves

Positive, enthusiastic attitude
Independent self-starter
Organized and detail oriented
Resourceful, problem solver
Able to multi-task in a disruptive environment
Fit with business environment- understand the big picture (how, why, what)

Responsibilities

Manages day-to-day accounts payable activities and maintains accurate and timely records.
Enters accounts payable invoices, including sorting, coding, reviewing, and matching invoices to supporting documentation.
Processes vendor payments by check, ACH, and wire transfer in accordance with established approval procedures.
Manages employee credit card statements and expense documentation, including collecting receipts and following up on missing or incomplete information.
Handles and resolves vendor invoice and payment inquiries, discrepancies, and related issues.
Manages office and coffee supply inventories and reorders items as needed.
Maintains a clean, organized, and professional front office and reception area.
Provides administrative support to the HR Generalist and assists with routine human resources activities.
Assists with recruiting and onboarding activities, including scheduling, document preparation, new-hire coordination, and record collection.
Maintains employee training records and coordinates training schedules and related documentation.
Coordinates company meetings, celebrations, and other events, including logistics, supplies, and communications.
Assists the Purchasing Department with purchase order updates and related administrative follow-up.
Maintains company data and records, including accurate physical and electronic filing systems.
Answers incoming telephone calls and transfers or routes calls to the appropriate person or department.
Greets and manages visitors and follows applicable visitor procedures.
Receives, sorts, and distributes incoming mail and deliveries.
Creates and formats documents, reports, correspondence, and other administrative materials as needed.
Other tasks as assigned or needed by department heads.