Office Manager / Staff Officer 4

Tulk LLC•Aurora, CO

119d•$106,000 - $136,000•Onsite

About The Position

TULK is seeking a senior Office Management and Staff Officer professional to support the NGA Denver Front Office at the Aerospace Data Facility-Colorado, located at Buckley Space Force Base. The role supports site operations, distinguished visitor programs, major events, task management, administrative operations, infrastructure coordination, and cross-organizational planning. The position is full-time and on-site, requires an active TS/SCI security clearance and United States citizenship, and is contingent upon contract funding. The anticipated start is near the end of summer, subject to funding. The successful candidate will work in a fast-paced environment with competing priorities and frequent coordination requirements. They will learn and support multiple office functions to provide coverage when team members are unavailable or additional assistance is needed, working alongside an existing colleague supporting the NGA Denver mission.

Requirements

Active TS/SCI security clearance.
United States citizenship.
Bachelor's degree and at least 10 years of relevant professional experience; relevant experience may substitute for education at a rate of two years of relevant experience for one year of college education.
Experience supporting senior leaders, front offices, or complex mission organizations.
Experience managing multiple competing priorities in a fast-paced environment.
Experience coordinating activities across multiple organizations and stakeholder groups.
Experience planning and supporting distinguished visitors, executive engagements, tours, conferences, or major events.
Experience conducting research and contributing to analytical or technical reports.
Experience maintaining electronic and physical files and records.
Experience creating and maintaining databases, spreadsheets, tracking tools, and summary data.
Experience preparing presentations, briefing materials, read-ahead packages, reports, and correspondence.
Ability to communicate effectively with personnel at all organizational levels.
Experience briefing senior leadership on priority issues, upcoming events, risks, and required decisions.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and related business applications.
Experience managing physical space and supporting infrastructure planning.
Experience applying space planning and infrastructure management policies and procedures.
Experience using agency-level tasker and action-tracking systems.

Nice To Haves

Previous experience supporting NGA, the Intelligence Community, the Department of Defense, or another national security organization.
Experience supporting a senior government front office.
Experience coordinating distinguished visitors or executive-level events at a secure government facility.
Familiarity with NGA administrative, task management, visitor management, and infrastructure processes.

Responsibilities

Coordinate internal site functions supporting working-level personnel, senior leaders, distinguished visitors, and major events.
Plan and coordinate distinguished visitor tours, special events, briefings, agendas, conference rooms, facility access, and supporting activities.
Brief NGA Denver leadership regularly on upcoming visits, events, priorities, and coordination requirements.
Manage all aspects of visits and tours involving NGA Denver spaces, the ADF-C facility, and associated missions.
Coordinate photographic or video opportunities for distinguished visitors and their supporting parties when authorized.
Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions, governance documents, and related processes.
Manage and maintain the visitor shadow program, which enables ADF-C personnel to observe selected distinguished visitors and learn about Department of Defense leadership positions and responsibilities.
Collaborate with mission partners, visitor program managers, and the site Distinguished Visitor Support team on daily visits, major events, long-range planning, site-wide processes, and visitor management tools.
Provide direct operational and administrative support to the NGA Denver Front Office.
Issue parking passes and coordinate data transfer requests, research assignments, ad hoc projects, and other administrative requirements.
Track and manage internal and external taskers, deadlines, deliverables, and leadership actions.
Create and maintain spreadsheets, databases, SharePoint content, summary data, reports, presentations, and office records.
Ensure forms, records, and deliverables comply with NGA guidance, policies, and procedures.
Submit and track equipment, facility, management, workflow, realignment, and reorganization issues.
Support physical space planning and infrastructure management activities.
Collaborate with stakeholders to develop project concept plans and design documents.
Provide backup support across multiple office functions as operational needs require.