Office Management/Staff Officer Support - Skill Level 4 - #935

Allen Integrated Solutions•Denver, CO

6d•Onsite

About The Position

The Office Management/Staff Officer Support professional provides onsite office, visitor-program, event-planning, and administrative support at NGA-D and the Aerospace Data Facility-Colorado (ADF-C). The role coordinates site functions for visitors and major events, including Distinguished Visitor (DV) tours, and manages the associated procedures, planning documents, and tools. The position also supports the NGA-D Front Office, tracks tasks and deliverables, and helps manage facility, space, and infrastructure processes.

Requirements

Demonstrated experience performing research, contributing to analytical or technical reports, and maintaining hard-copy and soft-copy files.
Demonstrated experience creating and maintaining databases, summary data, and spreadsheets.
Demonstrated experience collaborating with multiple organizations to address office-level requirements.
Demonstrated verbal and written communication and coordination skills, including the ability to work effectively with individuals at all levels.
Demonstrated experience using standard business application software for presentations, word processing, and especially spreadsheets to inter-relate and effectively present data.
Demonstrated experience briefing senior leadership on priority issues.
Demonstrated experience managing physical space.
Demonstrated experience adhering to space-planning and infrastructure-management policies and procedures.
Demonstrated experience with Agency-level tasker systems.
Bachelor’s degree and 10 years of relevant experience, or 12 years of experience in lieu of a degree. Academic degrees and experience may be substituted according to the stated conversion: 2 years of school equals 1 year of experience, and 2 years of experience equals 1 year of school.
TS/SCI clearance required.

Responsibilities

Coordinate internal site functions supporting visitors at all working levels and major events.
Develop and coordinate planning for Distinguished Visitor (DV) tours and special events.
Manage, update, and revise visitor-program Standard Operating Procedures, Operational Instructions, and other processes.
Manage, update, and revise the documented visitor shadow program at ADF-C.
Coordinate with site mission partners, visitor-program managers, and the site DV Support team on day-to-day visitors, strategic visitor and event planning, site-wide processes and governance documents, and visitor tools such as the DV Management Tool.
Manage all aspects of DVs’ visits to or tours of NGA-D spaces and the ADF-C facility and associated missions, including coordinating briefings, agendas, tours, conference rooms, and leadership updates about upcoming visits.
Coordinate photographic or video opportunities for DVs and their supporting parties when applicable.
Provide direct operations and administrative support to the NGA-D Front Office, including issuing parking passes, conducting or coordinating data-transfer requests, supporting research and ad hoc projects, and performing other administrative functions.
Track and manage internal and external taskers.
Generate and update spreadsheets and SharePoint content, track deliverables, and ensure forms comply with NGA/S guidance and policy.
Submit and track equipment, facility, management, workflow, and realignment or reorganization issues to support coherent infrastructure-management policies and procedures.
Work with relevant stakeholders to develop project Concept Plans and Design Documents.