Office Management/Staff Officer Support - Skill Level 4 - #935

Allen Integrated Solutions•Denver, CO

6d•Onsite

About The Position

The Office Management/Staff Officer Support professional provides office management and staff officer support at NGA-D and the Aerospace Data Facility-Colorado (ADF-C). The role coordinates internal site functions and supports visitors ranging from working-level personnel to senior leaders, including Distinguished Visitor (DV) tours and major events. It manages visitor-program procedures and processes, collaborates with mission partners and visitor program managers, and coordinates the details of DV visits, tours, briefings, agendas, facilities, and related support. The position also provides direct operational and administrative support to the NGA-D Front Office, manages taskers and deliverables, maintains spreadsheets and SharePoint resources, and supports infrastructure and space management. The role is located in Denver, Colorado, and is 100% onsite. A TS/SCI clearance is required.

Requirements

Demonstrated experience performing research, contributing to analytical or technical reports, and maintaining hard-copy and electronic files.
Demonstrated experience creating and maintaining databases, summary data, and spreadsheets.
Demonstrated experience collaborating with multiple organizations to address office-level requirements.
Demonstrated verbal and written communication and coordination skills for working effectively with individuals at all levels.
Demonstrated experience using standard business application software for presentations, word processing, and especially spreadsheets to inter-relate and effectively present data.
Demonstrated experience briefing senior leadership on priority issues.
Demonstrated experience managing physical space.
Demonstrated experience adhering to space-planning and infrastructure-management policies and procedures.
Demonstrated experience using agency-level tasker systems.
Bachelor’s degree and 10 years of relevant experience, or 12 years of experience in lieu of a degree. Academic degrees and experience may be substituted according to the stated conversions: two years of school equals one year of experience, and two years of experience equals one year of school.
TS/SCI clearance required.

Responsibilities

Coordinate internal site functions and support visitors and major events, including planning and coordination for Distinguished Visitor tours and special events.
Manage, update, and revise visitor-program Standard Operating Procedures, Operational Instructions, and related processes.
Manage and update the documented visitor shadow program for ADF-C personnel.
Coordinate with site mission partners, visitor program managers, and the site DV Support team on daily visitor needs, strategic visitor and event planning, site-wide processes, governance documents, and visitor tools such as the DV Management Tool.
Manage all aspects of Distinguished Visitors’ visits to or tours of NGA-D spaces and the ADF-C facility and associated missions, including coordinating briefs, agendas, tours, conference rooms, and regular leadership briefings on upcoming visits.
Coordinate photographic or video opportunities for Distinguished Visitors and their supporting parties when applicable.
Provide direct operational and administrative support to the NGA-D Front Office, including issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad hoc projects, and performing other administrative functions.
Track and manage internal and external taskers.
Generate and update spreadsheets and SharePoint resources, track deliverables, and ensure forms comply with NGA/S guidance and policy.
Submit and track equipment, facility, management, workflow, and realignment or reorganization issues to support coherent infrastructure management policies and procedures.
Work with relevant stakeholders to develop project Concept Plans and Design Documents.