Office Manager/Accounting Assistant

LandCare•Dallas, TX

About The Position

Branch Administrators at LandCare are responsible for all administrative functions within the branch. They support the Branch Manager and operational teams to ensure proper procedures are followed. Their areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new-hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch. The role also involves supporting the branch’s operations management software and job-costing processes, coordinating billing and vendor payments, reviewing payroll, processing new hires in the HRIS system, and handling day-to-day office administration.

Responsibilities

Manage administrative processes in LandCare’s operations management software.
Lead weekly team reviews of job reports to ensure accurate job costing and work ticket management.
Provide initial and ongoing systems training and support to production team members.
Lead the branch through month-end close, meeting deadlines and ensuring transaction accuracy.
Generate accurate invoices according to schedule and present them to customers in a timely manner.
Review invoices requiring additional assistance with the branch team during weekly meetings, identifying action plans and follow-up.
Create purchase orders and manage receipts and vendor bills to ensure accurate and timely payment.
Review branch payroll for accuracy of hours and employee signatures on timesheets, and submit it for processing when complete.
Process new hires into the HRIS system.
Answer phones, collect mail, and manage office supplies and equipment.
Maintain personnel files and complete uniform requests.
Perform other administrative tasks as necessary.