Office & HR Coordinator

BYLT Premium Basics•Grand Prairie, TX

20d•Onsite

About The Position

The Distribution Center Office & HR Coordinator provides on-site office administration and HR coordination for BYLT’s Grand Prairie Distribution Center. The role supports an organized workplace, coordinates onboarding and offboarding, maintains accurate records, and helps create a positive employee experience. The coordinator partners with distribution center leadership and the Director of HR to address routine employee needs and promptly escalate sensitive matters. This is a part-time, non-exempt position. The position provides administrative and coordination support. The Director of HR retains responsibility for investigations, leave and accommodation determinations, and HR policy interpretation. Corrective-action and termination decisions remain with authorized Operations Leadership and HR. The employee regularly talks and hears, frequently uses hands or fingers to handle or feel objects, tools, or controls, and occasionally stands, walks, sits, reaches, and lifts or moves up to 25 pounds. The work environment is usually low to moderate in noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Two or more years of office administration, HR support, or related experience.
Experience coordinating onboarding, maintaining employee records, and supporting confidential administrative processes.
Strong organizational skills, attention to detail, and dependable follow-through.
Professional communication skills and the ability to build rapport with employees and managers.
Sound judgment regarding confidentiality and when to escalate concerns.
Proficiency with Google Workspace or Microsoft Office.
High school diploma or equivalent required.
Ability to perform the essential functions, including regularly talking or hearing; frequently using hands or fingers to handle or feel objects, tools, or controls; occasionally standing, walking, sitting, reaching, and lifting or moving up to 25 pounds. Close vision, distance vision, and the ability to adjust focus are also required.

Nice To Haves

Distribution, warehouse, or manufacturing experience.
Familiarity with performance documentation and employee relations support.
HRIS experience; Paycor experience is preferred.
Relevant coursework or HR certification.
English/Spanish bilingual proficiency.

Responsibilities

Coordinate daily office activities, mail, deliveries, supplies, and administrative records.
Order office and breakroom supplies, monitor inventory, make purchases within approved budgets, and submit receipts for reconciliation.
Coordinate vendor visits and service requests with Operations; maintain shared spaces and assist with meetings and employee events.
Welcome visitors and customers; coordinate employee badges, keys, and approved access changes with Operations and IT.
Maintain access records, report security, safety, and facility concerns, and assist with distributing emergency procedures and workplace communications.
Coordinate new-hire paperwork, orientation schedules, badges, and first-day readiness; complete Form I-9 verification as an authorized company representative following HR procedures.
Maintain accurate employee records and submit approved employee changes for processing.
Respond to routine questions about payroll, benefits, policies, and leave with approved resources, referring questions requiring interpretation to HR.
Assist with timecard follow-up and attendance recordkeeping; refer discrepancies or concerns to leadership and HR.
Support temporary agency coordination by maintaining assignment and attendance records and communicating concerns to Operations and the agency.
Assist with recruiting logistics, including interview scheduling, candidate communication, and hiring events.
Coordinate approved offboarding activities, including paperwork, property collection, and access-removal requests.
Help maintain accurate HRIS information.
Meet weekly with the Director of HR to review priorities, employee questions, and outstanding items.
Help managers gather factual information and prepare draft performance or attendance documentation for HR review.
Coordinate meetings and prepare materials for coaching or corrective-action discussions led by Operations or HR.
Promptly report employee complaints, workplace conflicts, accommodation requests, and other sensitive concerns to HR.
Assist with collecting and securely routing documents related to leave, workers’ compensation, and return-to-work matters.
Maintain confidentiality and follow HR guidance on employee communications and recordkeeping.
Coordinate employee recognition, team activities, and workplace communications within approved budgets.
Help employees across shifts receive consistent information and access to HR resources.
Gather employee feedback and share practical improvement ideas with Operations and HR.
Provide English/Spanish communication support when qualified.
Follow other job-related instructions and perform other duties assigned by authorized personnel.