Manager of Workplace Operations

Everfox•Salt Lake City, UT

1d•$76,500 - $107,400•Hybrid

About The Position

The Office & Facilities Manager manages day-to-day facilities operations, workplace services, and the office environment for Everfox locations. The role keeps workplaces safe, secure, functional, and business-ready while delivering responsive facilities services that support employees and business operations. The position coordinates office operations, workplace service providers, site operating budget activities, workplace improvements, operational readiness, and compliance with physical security and regulatory requirements. Reporting to the Director of Global Facilities, the manager serves as the primary facilities representative for site operations across up to five sites. The role administers local facilities programs and employee-facing services, applies professional judgment to prioritize work and resolve operational issues, coordinates vendors, and supports a positive workplace experience. The position is based in Salt Lake City, Utah, and is hybrid, with on-site work typically two to three days each week; specific days are set by the manager. Candidates are expected to live within about 50 miles of the office.

Requirements

Bachelor's degree in Facilities Management, Business Administration, or a related field, or equivalent experience.
Five or more years of progressively responsible experience in facilities management, office operations, workplace services, or a related discipline.
Experience managing office operations, facilities vendors, and workplace services in a corporate environment.
Experience administering operating budgets and supporting workplace projects.
Strong organizational, communication, customer service, and problem-solving skills.
Proficiency with Microsoft Office and facilities or workplace management systems.

Responsibilities

Manage day-to-day office and facilities operations to maintain safe, functional, business-ready workplaces.
Facilitate office moves, seating changes, and workplace logistics; monitor workplace conditions and resolve facilities-related issues.
Maintain facilities documentation, operating procedures, site records, vendor information, and operational documentation.
Manage workplace services such as conference rooms, common areas, office amenities, mail, and shipping.
Support onboarding, offboarding, and other workplace activities with local stakeholders; respond to workplace requests and facilitate timely resolution.
Coordinate facilities service providers and monitor vendor performance, preventive maintenance, and service completion.
Review service documentation and invoices for accuracy and completeness, and work with landlords and property management on routine building matters.
Support workplace safety, emergency preparedness, business continuity, physical security, regulatory compliance, and operational readiness.
Support inspections, audits, and compliance reviews, and coordinate assigned corrective actions.
Maintain physical security processes, including access control coordination and visitor management; identify and communicate facilities-related risks.
Execute assigned components of approved workplace initiatives, office improvements, and Return-to-Office activities while supporting operational continuity.
Coordinate workplace readiness, moves, signage, and operational transitions, minimizing disruption to business operations and transitioning completed improvements into normal operations.
Track site operating expenses, maintain budget records, review purchase requests and supporting documentation, and process routine purchases under established procurement procedures.
Work with site leadership, service providers, and internal stakeholders, including Operational Security and Information Technology, to support daily operations.
Communicate planned facilities work, workplace updates, and service interruptions; support departmental and site initiatives through collaboration.
Monitor service requests and maintenance activities, prepare regular operational updates, and recommend practical improvements to workplace operations.