Office Coordinator, Faculty Affairs

California State University, Long Beach•Long Beach, CA

6d•$4,047 - $5,896•Onsite

About The Position

Under the general supervision of the Faculty Affairs Executive Director, the Office Coordinator provides administrative support for Faculty Affairs and serves as the receptionist for the Faculty Affairs office. The role supports the department’s administrative operations and daily activities, including calendar management, meeting coordination, and office operations for the Executive Director. The coordinator serves as the front desk representative, welcomes visitors, and provides courteous customer service to faculty, staff, administrators, students, parents, community members, and vendors. The position makes every effort to accommodate customer requests, assist them, and help solve problems so they have a positive experience interacting with Faculty Affairs. This is a temporary, one-year appointment with no permanent status granted; temporary assignments may expire earlier. The position has a 1.0 time base and works 40 hours per week. It is classified as Administrative Support Coordinator I. The hiring rate is $4,047 per month, with a CSU classification salary range of $4,047 to $5,896 per month. Salary placement depends on education, experience, qualifications, internal equity, and department resources.

Requirements

Equivalent to four years of administrative support experience.
Engage with faculty, staff, students, and visitors in a friendly and professional manner.
Communicate effectively with an ethnically and culturally diverse campus community.
Handle multiple tasks efficiently and flexibly; demonstrate dependability, punctuality, time management, initiative, and problem-solving skills.
Manage phone interactions according to protocol.
Demonstrate strong oral and written communication skills, including grammar, spelling, and punctuation appropriate to the position.
Maintain confidentiality of sensitive information.
Know standard office procedures and software, including MS Office Suite, Internet, Outlook, and Teams.
Demonstrate teamwork skills.
Follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
Complete a satisfactory background check, including a criminal records check.
Reside in California upon the date of hire.

Nice To Haves

Knowledge of campus procedures and practices is preferred.

Responsibilities

Support the administrative operations and daily activities of Faculty Affairs.
Provide administrative support to the Executive Director, including calendar management, meeting coordination, and office operations.
Serve as the receptionist and front desk representative for the Faculty Affairs office.
Greet visitors and provide courteous customer service to faculty, staff, administrators, students, parents, community members, and vendors.
Accommodate customer requests, provide assistance, and help solve problems to support a positive experience with Faculty Affairs.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
Participation in the CalPERS defined benefit retirement plan, with voluntary 403(b), 401(k), and 457 savings options.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.