Faculty Affairs Coordinator

University of Southern California • Los Angeles, CA

7d

About The Position

The Faculty Affairs Coordinator supports the Vice Dean for Teaching and Faculty Affairs and works closely with the Vice Dean for Faculty and Academic Affairs, the Dean, other Vice Deans, and Department Chairs. The role also interacts regularly with central university offices, Marshall Business Affairs, and Marshall academic units. As part of a small team, the coordinator performs a broad range of administrative and project functions of varying complexity with minimal supervision. The position administratively reports to the Vice Dean for Teaching and Faculty Affairs.

The coordinator supports faculty administration and human resources functions, including oversight of faculty hiring, tenure, promotions, payroll processes, records, and related data systems. The role also supports confidential faculty matters, faculty workload and promotion processes, communications, reporting, and special faculty-related initiatives.

Requirements

• Bachelor's degree.
• At least 1 year of experience.
• Ability to receive supervision and guidance.
• Working knowledge of the faculty employee life cycle.
• Highly organized.
• Experience with Microsoft Office.
• Excellent written and oral communication skills.

Nice To Haves

• 3 years of experience.
• Understanding of faculty-related matters, such as appointments, promotions, and tenure.
• Highly motivated.
• Experience working with faculty in a university environment.

Responsibilities

• Perform administrative and human resources-related functions for faculty and maintain functional oversight of faculty hiring, tenure, and promotions.
• Manage core faculty data and documents in record-keeping systems, including FAM and USC Workday; ensure data confidentiality and appropriate document retention.
• Coordinate changes to faculty payroll processes in partnership with Marshall Business Affairs, central payroll, and other relevant units.
• Assist with maintaining and managing confidential files related to faculty misconduct and other sensitive issues.
• Manage full-time faculty workload profiles in Salesforce, the promotion process for RTPC faculty, and the semester overload process.
• Assist Marshall leaders in developing and executing new or special faculty-related initiatives.
• Coordinate communications with faculty and serve as a key contact for faculty inquiries, particularly from RTPC faculty.
• Generate and analyze reports on faculty-related data and assist with faculty data presentations.
• Perform other related duties as assigned or requested.

Benefits

• Health benefits for staff and their family, with access to the university medical network.
• Eligibility for retirement plans with employer contributions.
• Tuition benefits for staff and their family.
• Free professional development classes.
• Access to commuter trains, buses, and free tram pickup services.
• Discounts to sporting and other campus events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level