Office Coordinator, Faculty Affairs

CSU Careers•Long Beach, CA

5d•Onsite

About The Position

The Office Coordinator provides administrative support for Faculty Affairs and serves as the receptionist for the Faculty Affairs office. Under the general supervision of the Faculty Affairs Executive Director, the position supports the department’s administrative operations and daily activities, assists the Executive Director with calendar management, meeting coordination, and office operations, and serves as the front desk representative. The role involves welcoming and assisting a diverse range of visitors and providing courteous customer service, with the goal of addressing requests, helping solve problems, and creating a positive experience with Faculty Affairs. This is a temporary, one-year appointment with a 1.0 time base (40 hours per week); temporary assignments may end earlier, and no permanent status is granted. The hiring rate is $4,047 per month, with a stated classification salary range of $4,047 to $5,896 per month. Employees must reside in California upon their date of hire and may not perform CSU-related work outside California.

Requirements

Equivalent to four years of administrative support experience.
Ability to engage with faculty, staff, students, and visitors in a friendly and professional manner.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to handle multiple tasks efficiently and flexibly.
Dependability, punctuality, and strong time-management skills.
Ability to take initiative and solve problems.
Ability to manage phone interactions according to protocol.
Strong oral and written communication skills, including grammar, spelling, and punctuation appropriate to the position.
Ability to maintain confidentiality of sensitive information.
Knowledge of standard office procedures and software, including MS Office Suite, the Internet, Outlook, and Teams.
Strong teamwork skills.
Ability to contribute to a positive university experience for students and support the university’s vision of excellence.
Satisfactory completion of a required background check.
Must reside in California upon date of hire and perform CSU-related work within California.

Nice To Haves

Knowledge of the campus is preferred.

Responsibilities

Support the administrative operations and daily activities of Faculty Affairs.
Provide administrative support to the Executive Director, including calendar management, meeting coordination, and office operations.
Serve as receptionist and front desk representative for the Faculty Affairs office.
Greet visitors and provide courteous customer service to faculty, staff, administrators, students, parents, community members, and vendors.
Make reasonable efforts to accommodate customer requests, provide assistance, and help solve problems to support a positive experience with Faculty Affairs.
Follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and non-discrimination.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
CalPERS defined benefit retirement plan and voluntary savings options including 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.